Manual


LIBRARIES ONLINE, INC. (LION)
CIRCULATION COMMITTEE MANUAL

Revised for Release 140

Approved, LION Board,
December 13, 1994
rev: February 28, 1995
rev: November 25, 2007

LION CIRCULATION GUIDELINES

OBJECTIVES:

To clarify circulation issues concerning the use of the LION system and the current software which is III.

To give greater understanding of the system for new users – both new personnel and new libraries joining LION.

To more readily discover needs which LION libraries may have in the future.

The Circulation Committee is comprised of a representative appointed by every LION member institution that circulates materials. Each library shall send a representative to meetings of LION’s Circulation Committee. It is the responsibility of the person in attendance to convey information from these meetings to other involved persons at their library. This committee works with LION staff, other committees, and member institutions to resolve issues related to LION’s circulation software and to assure member compliance with LION’s circulation and interlibrary loan standards. LION members positively support the sharing of resources between LION libraries, in other words, the intra-consortia use of any or all materials that would not negatively affect each LION library’s effort to meet the needs of its own primary clientele. LION members acknowledge that all patron information recorded in LION’s database is confidential, and agree to exercise control over access to that information. The definition and attributes of each item status are contained in shared tables for the entire LION system. As such they are subject to the limitations of these codes in the system. Any changes, additions, or deletions of codes that are shared LION-wide must be approved by the LION Board of Directors. LION libraries that consistently fail to meet LION circulation and/or interlibrary loan standards as described in LION’s General Policies will be remanded to the Board for appropriate action.

CIRCULATION POLICY

  • You may collect and keep overdue fines levied by other libraries.
  • You may collect payment for other libraries lost or damaged items or collection agency fee. However, you must send payment to the owning library in the form of a check or money order made out to that library.
  • Do not delete predefined charges entered by other libraries. This list is system wide.
  • Do not manually change the status of another libraries items without contacting the owning library first.
  • You may update a patron’s address, phone number or home library, regardless of where the patron record was first registered.
  • You may merge duplicate records, even if the records were created different agencies (libraries). Do not merge patrons whose registrations were created by Mitchell College or East Lyme High School.
  • You may enter messages and notes on any patron’s record, and delete them when they are no longer applicable. Each note or message must be followed by staff initials/library initial and date (ex: NW at GU 11/2/07).
  • A patron may be contacted by phone or mail by the owning library of materials that were borrowed for them by another LION library if the item had not been returned. The patron will be advised that they may return the item/s to any library or in the case of payment of the item, they should issue a check payable to the “owning library” so the borrowing library could send the check and paperwork on to the “owning library”. No library should bill another library for missing materials.

11/25/07 Circ Policy Committee

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