Board Minutes 2015 04


LION BOARD OF DIRECTORS
9:30 am Tuesday, April 21, 2015
Public Library of New London – New London, CT

PRESENT: Karen Jensen – BR, Lisa Timothy – EL, Richard Conroy – EX, Heather Brine – GU, Cindy Muhlbach – HA, Gale Bradbury – LB/LG, Beth Crowley – MA, Bonny Albanese – MA, Elizabeth Davidson – MC, Deb Barberi – MD, Karen Roesler – ME, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Valerie Wallace – OS, Michele Van Epps – OS, Michael Gilroy – RA, Janet Flewelling – WA, Eric Werthmann – WD, Kathy Giotsas – WH, Colleen Bailie – WH, Lew Daniels – WS, Alan Hagyard – LION, Andy Gardener – LION, Rick Widlansky – LION, Melissa Canham-Clyne – BE.

I. CALL TO ORDER: Beth called the meeting to order at 9:33 a.m. Introductions were made for the benefit of new members.

II. ADDITIONS TO AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Feb. 11 meeting – Lisa T moved, Mary F seconded – passed

V. TREASURER’S REPORT: Bob Hull was absent but submitted the financial reports for Feb. and Mar. Karen J. moved to accept and Elizabeth D. seconded. Vote taken and motion passed. Reports accepted.

VI. ACTION/DISCUSSION

a) Network: Rick gave update on improving network. He has signed with Comcast to create site to site vpn. The idea is to  replace DSL. All LION activity will go over a secure vpn. He has completed four out of the six libraries needing the update. He reminded us that he has available backup VPN for libraries with Comcast and DSL. This equipment will fit all LION sites. He has also applied for E-Rate funding for six libraries, but noted that the Comcast price is competitive whether or not we get E-Rate. Discussion ensued about possibility of using Comcast should CEN go away under the proposed state budget. Rick was thanked for his innovative problem solving concerning the network.

b) E-Commerce: Alan visited Library Connection/LC to check on the process used to handle E-Commerce. Basically this is the process:

Patron logins, see she has fines, looks at fines and is offered the opportunity via a pay online. Patron clicks button. The second panel permits the patron to check off fines she wants to pay. Libraries can set minimum amount patron has to pay (LC does $1). After selecting fines to pay, patron clicks continued and then it all goes to PayPal.

PayPal deals with certificate of compliance, handles credit card information and the patron’s email details. PayPal sends charge to bank/merchant acct. Collected fines are deposited into bank acct – daily. LC suggests setting up separate bank acct just for this process.

A downside is that reconciliation of PP with bank statement and Sierra fines is cumbersome and does create additional work for the staff. Payments to individual libraries are calculated from Sierra fines report. The LC sends payment checks quarterly but this issue can be determined by group. All LION libraries must participate.

If we were to do this, there is the setup: We would link merchant acct with PayPal. We would pay PayPal a fee for service. Fee is dependent on activity and is about 3-5% of the income. Total setup is few hundred dollars. LION could use existing acct or create a new one. Patty would manage payments.

Discussion ensued with questions including possibility of partial payment of fines, whether or not a patron has to have a PayPal account, reporting fines to back to municipality, how distribute administrative costs, and how to handle lost books.

c) Transits: Alan used March as a time to study transits between libraries based on a Monday – Friday schedule. The average of from this five week period revealed: 2602 transits a day, to and from libraries. Wallingford consistently had the largest number of materials in transit 245 items a day. This study was inspired by Hamden.

Because of the increased volume of transits statewide, the State Library is planning on charging libraries which send and receive more than 20 bins a day (to and from) a daily fee of $7.10 /$1800 a year. The definition of a full bin is 26 items. The contract with Avant has a 20 bin limit per library per day. Currently seventeen libraries state wide are identified as going beyond this daily limit.

Members raised questions about how fee would be placed and Richard C. suggested further research be done about establishing our own item transit system in case we lose C-Car in the proposed state budget.

An added benefit to Alan’s study was observing how transits resolved. About 80% resolved in 3 days. This also brought about the daily Innovative report on items missing/long transit. Alan noted that most delays seem to resolve within 21 days.

d) State budget: Beth C. thanked libraries for doing advocacy work. Few days left to push outreach to legislature. Revised budget coming out by Friday. Federal funding could be threatened by state cuts. We were reminded that if CEN is cut it means we will have to pay for CEN.

VII. NEXT MEETING: June 16 at 9:30. Deb B. will check for availability. Note: This was changed to June 23 at 9:30 in Wallingford.

VIII. REPORTS

a) LION Staff Reports:

i. Alan –Eric Werthmann, new director of Woodbridge Town Library, was introduced. Eric was born and raised in CT. Previous to this appointment he serves as the director of a suburban library in Chicago. Welcome Eric!

ii. Andy – Gave us an update on the Innovative users group. The group is focused on using Cloud technology. Takeaways: We would not have to load Sierra on every computer in every library. Might mean a potential addition to our budget. Opens up new training opportunities.

IX LION COMMITTEES REPORTS/ANNOUNCEMENTS

a. Nominating – Developing slate for officer nominations.

b. Finance – None

c. Personnel – None

d. Planning/Negotiations – None

e. Bibliographic – Colleen B. announced the possibility of meeting late spring or early summer.

f. Circulation – Bonny A. called for a meeting as soon as possible to set up a task force to handle LION transits if we lose C-Car.

g. LUX – Janet F. reported that Rick came to talk about CEN and Comcast and that Alan explained how to answer own Overdrive questions. Overdrive magazine collection is now offering magazine as a Nook app but that back issues are not available.

Also, Zinio has lots of interface changes, including eliminating the commercial aspect. She noted that LION will be changed in the Zinio app as it is only listed as LION Inc. There are also new children magazines available for individual libraries to purchase.

Windows 10 is coming out this summer and is compatible with Sierra.

LUX will meet in June and Zinio will be an item of discussion. Bring opinions on Zinio to meeting.

h. E-Books – Deb, meeting in June.

X OLD BUSINESS: – None

XI NEW BUSINESS:

a. Rick announced that Windows 10 is coming out and that we get free upgrade for Windows 7 and 8 and 8.1. He would like to know if people want to upgrade so he can plan logistics of serving all interested libraries. He reports that the functionality seems more like Windows 7 than anything else.

b. Gale announced that her library is updating their training procedures and would love to share it with others.

XII ADJOURNMENT: A move to adjourn was made by Richard C. and seconded by Karen R. Motion passed. Adjourned at 11:26. Suzanne M. gave tours of the beautiful Public Library of New London.

Next Refreshments: Branford – East Lyme High

Respectfully and humbly submitted by Melissa C-C on June 15, 2015.

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