Board Minutes 2014 08

LION BOARD OF DIRECTORS
9:30 am Tuesday, August 26, 2014
Branford: Willoughby Wallace Library

Present:  Meryl Farber – OR, Mary Fiorelli – OL, Karen Jensen – BR, Janet Flewelling – WA, Lisa Timothy – EL, Lew Daniels – WS, Cindy Muhlbach –HA, Alice Pentz –ST, Trish Connolly – DU, Cornell McNair – NW, Colleen Bailie –WM, Kathy Giotsas – WH, Suzanne Maryeski – NL, Cyndi Shirshac – DU, Bonny Albanese –MA, Kathleen Sasso – EH, Lois Baldini – NH, Bob Hull – NB, Michael Gilroy – RA, Karen Roesler – ME, Richard Conroy –EX, Gale Bradbury – LB/LG, Michele Van Epps – OS, , Rick Widlansky – LION, Andy Gardner – LION, Sandy Ruoff – GU, Jane Fisher – WA, Beth Crowley – MA, Alan Hagyard – LION, Todd Fabian – WD, Melissa Canham-Clyne – BE.

 

  1. CALL TO ORDER:  President Beth C. called the meeting to order at 9:40 a.m.
  2. ADDITIONS TO AGENDA:  None.
  3. PUBLIC COMMENT:  None.
  4. APPROVAL OF MINUTES:  The minutes of the June 17, 2014 meeting were accepted as written on a motion by Richard C. and a second by May 20, 2014 meeting were accepted as written on a motion by Gail B. and a second by Lisa T.
  5. TREASURER'S REPORT:  Treasurer Bob Hull presented the Cash Flow Statement for June FYE 2014.  He noted that there were substantial overages, most likely due to new member activities.  He also presented the Cash Flow Statement for July FYE 2015.  Imbalances in the statement were due to insurance, software maintenance and Triple I.  Sandy R asked about LION’s current reserves.  These stand at $439,714.61.
  6. ACTION/DISCUSSION:
    1. Zinio/Flipster – Alan emailed members two documents for preparation for the meeting.  One document indicated what it would cost member libraries to continue with Zinio if we all pay according to usage with a base price of $500.  The other document demonstrated available subscriptions and prices.   Since the June meeting Flipster has increased the price of its service to $55,609.  Zinio, on the other hand, after negotiations has adjusted its price downwards to $39,200.  Zinio also indicated that they are about to introduce a more user friendly experience [better login, retail info gone and more magazines].  Discussion over to continue another year with Zinio and/or any type of digital magazine service ensued.  Issues raised through the discussion addressed the staying relevant to the needs of patrons in the digital age, raising awareness of the service through promotion, and how as we consortium we enter into offering services such as shared databases.  

      Beth C. moved that we sign the contract with Zinio using member costs as outlined in the email from Alan to cover the service.  Sandy R seconded the motion.  Motion carried by majority vote

    2. Overdrive (Hamden; Sponsored Collections) – Hamden:  Alan is engaged in negotiating with Overdrive how to solve the issue of Hamden’s e-book collection.  Hamden owns 850 titles.  Of these about 450 overlap LION’s shared collection and the remaining 400 are unique to Hamden.  One possibility might be to load books as Advantage Collection only Hamden patrons would see.  Discussion about Advantage Libraries ensued.  Of special concern was the issue of what is in the best interests of the consortium, particularly with regards to the nature of sharing items and the business model of Overdrive.  Alan will continue to negotiate with Overdrive, seeking the best remedy for LION. 
    3. Sponsored Collections:  Wallingford ($3,500) and Meriden ($10,000 – Higgins Fund) both have monies for Sponsored Collections.  Sponsored Collections are specially selected e-books which are shared among all LION libraries.  This e-books are identified with badges designating the sponsor.  Concerns were raised about moving forward with Sponsored Collections and the E-Book Committee will take it under their purview to make recommendations about policies for collection development, selection process, work flow issues, and the amount needed to earn a Sponsor Badge. 

      Sandy R committed $1,000 for a Sponsored Collection.

      Overdrive – Of particular concern is meeting the e-book demands of our patrons.  Sandy R. moved to use $50,000 from LION reserves to meet these demands for FYE 15.  Richard C. seconded.  Discussion on the motion addressed the intent of the reserves.  We should maintain enough monies in the reserve to cover operational costs for six months.  Also raised was a proposal to use money from the reserves to subsidize Zinio and Overdrive.  Members were counseled that in the future we should look to how our individual budgets might need to be restructured to help support Overdrive and databases.  The motion carried by majority, with one opposing vote.

    4. Network for non-CEN sites – Rick updated members on the situation of LION network connections.  He has sought prices from both Comcast ($36,000) and AT&T ($30,000) for upgrading locations to faster connections called Ethernet Private Line.  The price with AT&T might change as they have just been acquired by Frontier. Rick also asked CEN for pricing on Fiber installation from Fibertech and it was over $336,000. Rick recommends that for now the applicable locations stay on R-LAN for ILS and encourage getting Comcast to setup high speed internet connections for their public internet; Comcast provides this for free.  This will allow LION to save some money for future expenditures.  Rick also recommends we start positioning ourselves to get the E-Rate.  He will send out the proper Comcast contact for libraries to arrange for free high speed internet. 
    5.  

    6. Catalog records for non-shared material – Andy proposed to members that we refrain from cataloguing nonshared digital items. Suppressing records of such items only permits staff to view the record and does not assist patrons.  Issues surrounding his proposal include work flow, item availability and good customer service.  Bob H. moved that Andy’s proposal be accepted and followed.  Karen J. seconded.  The motion carried by majority.
    7.  

    8. Mitchell/ELHA student cards – Item was tabled.
    9.  

    10. Next Meeting – Due to the large volume of issues and concerns currently being addressed by the LION, it was decided that we should meet on the fourth Tuesday of each month.  The next meeting is already scheduled for September 30 (Yes that is the fifth Tuesday of Sept.)  at the Russell Library in Middletown. 

       

      Dates for future meetings Oct. 28, Nov. 25 and Dec. 16.

  7. REPORTS
    1. LION Staff –  Alan announced that Hamden is up and running.  The migration from Hamden to being a standalone library to becoming a member of the LION pride went relatively smoothly.  He extended his thanks to Matt, Rick and Justin for their hard work.  Marian A., Library Director of Hamden, thanked the entire LION staff for helping with training and for making the transition go so smoothly.  Andy has set up Agency holds for libraries with branches.  Rick announced that he has added one fiber connection (Norwich) and that he will be on vacation from Aug. 28 through Sept. 3.
    2.  

    3. LION Committees

     

    • Nominating – none
    • Finance – Bob H. noted that is nearing time to begin the budgetary process.
    • Personnel – none
    • Planning/Negotiations – none
    • Bibliographic – Colleen B. announced she will be setting up a meeting for early Sept/Oct.  Sandy R. offered Guildford Library for the meeting.
    • Circulation – Cyndi S. will schedule a meeting for sometime in Sept.; date TBA.
    • LUX – Janet announced will meet on Sept. 10 at 2 p.m. in Old Saybrook.

     

  8.  OLD BUSINESS – None
  9.  

  10. NEW BUSINESS – None
  11.  

  12. ADJOURNMENT – Beth C. adjourned the meeting at 12:05 p.m. on a motion by Karen J. and a second by Jane F.
  13.  

    Next refreshments:  Wallingford

     

    Respectfully submitted on August 27, 2014 by Melissa Canham-Clyne.

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