Board Minutes 2012 04

LION BOARD OF DIRECTORS
9:30 am Tuesday, April 24, 2012
Middletown, Russell Library

PRESENT: Kathy Rieger – BR, Cyndi Shirshac – DU, Marie Shaw – EH, Lawrence Roberts – EH, Lydia Main – EL, Richard Conroy – EX, Stephanie Johnson – GU, Gale Bradbury – LB/GF, Bonny Albanese – MA, Beth Crowley – MA, Kate Brossard – MC, Vince Juliano – MD, Karen Roesler –ME, Rebecca Hagstrom – ME, Bob Hull – NB, Lois Baldini– NH, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Meryl Farber – OR, Pat Griswold – RA, Leslie Scherer – WA, Janet Flewelling – WA, Todd Fabian – WD, Kathy Giotsas – WM, Lew Daniels – WS, Alan Hagyard – LION, Andy Gardner – LION

I. CALL TO ORDER: Richard Conroy called the meeting to order at 9:34 a.m.

II. ADDITIONS TO AGENDA: The sales representative from Library Ideas gave a presentation on the e-book acquisition service, Freading.

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: The minutes of the February 28, 2012 meeting were accepted as written on a motion by Lydia M. and a second by Vince J.

V. TREASURER'S REPORT: Treasurer, Mary Fiorelli, presented the cash flow statements for February 2012 and March 2012. The Reports were filed for audit.

VI. ACTION/DISCUSSION

1. 2013 Budget: Copies of the proposed budget for FY2013 were distributed. Mary F. reported that the Finance Committee met and reviewed Alan’s proposed budget and felt that it was reasonable (a 1% increase). Alan explained the member fees schedule which also was distributed. The formula adopted last year using $3350 per port plus $100 per computer maintained by LION was used to calculate the fee. Since the use of this formula is still in the transition period, adjustments were made to prevent large increases or decreases in fees for individual libraries. Within the next few years the calculated fee will equal the actual fee. Overdrive fees were calculated using the formula adopted last year which considers the previous year’s use. The schedule does not increase the amount available to spend on Overdrive title selections. The budget and fee schedules will be voted on at the June Board meeting.

2. Random House/Overdrive: Richard reported that the press release concerning LION’s moratorium on purchasing Random House e-books generated a response from Library Journal and a few other media outlets. The Connecticut Library Association’s Legislative Committee is in Washington lobbying for libraries and will bring up the issue with our congressional representatives. Vince J. prepared a handout explaining LION’s position on this issue for his patrons and will send a copy for others to adapt for their communities. The LION committee working on this issue has contacted several publishers expressing the concerns and needs of libraries. Most publishers indicated that they were exploring their options with digital publications and would not ignore the needs of their library customers. Nearly 20% of LION’s current budget was spent on Random House e-books. A meeting with a Random House representative is scheduled for Thursday, April 26.

3. ByLaws/Membership Agreement: Leslie S. presented a final draft of the revised bylaws and membership agreement. A vote will be taken at the June Board meeting.

4. Wowbrary/eSequels: There are five libraries interested in Wowbrary, so Kathy G. will verify the discounted price and work with Alan on how interested members will be billed. The general consensus was that LION libraries are not interested in eSequels.

The next meeting: June 26, 2012, Russell Library

VII. REPORTS

1) President Richard C. attended the Innovative Interfaces User Group conference and found it very worthwhile. He mostly attended sessions on Sierra. Andy attended the conference as well. LION is still scheduled to move to Sierra in November 2012 and according to the sessions he attended the transition should be smooth, requiring only 2 to 4 hours of downtime. Alan H. reported that Old Saybrook is definitely interested in joining LION, probably post transition to Sierra. Adding another member makes it sensible to change the part time with benefits tech position that was approved at the last Board meeting to a full time position. The full time position is reflected in the proposed budget for FY2013. Consensus was that a full time position is warranted.

2) LION Committees

-Nominating: none.

-Finance: already presented

-Personnel: The committee approved the new tech job description.

-Planning/Negotiations: already presented (bylaws revisions)

-Bibliographic: Becky H. reported that the committee met and has revised the guidelines. They are meeting again to update the procedure manual.

-Circulation: none

-LUX: Janet F. reported that the committee met and is working on redesigning the Overdrive website to be more consistent with LION online catalog. They are also planning a “splash” page to explain to patrons LION’s position on Random House e-books.

VIII. OLD BUSINESS: none.

IX. NEW BUSINESS: Richard C. announced that Kathy Rieger has resigned as Director of the Blackstone Library in Branford to become the Director of the Council Bluffs, Iowa Public Library. She was thanked for her contributions to LION, including serving as president, and wished the very best by all in attendance.

X. ADJOURNMENT: Richard C. adjourned the meeting at 11:05 on a motion by Mary F. and a second by Lydia M.

Next Refreshments: Guilford

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