Board Minutes 2009 03

LION BOARD OF DIRECTORS
Regular Meeting
Tuesday, March 24, 2009
Russell Library, Middletown

PRESENT: Julian Aiken, WA; Bonny Albanese, MA; Deb Barberi, MD; Matt Beardsley, LION; Gale Bradbury, LB/LG; Peter Ciparelli, NL; Richard Conroy, EX; Lew Daniels, WS; Jan Day, WD; Susan Donovan, ST; Meryl Farber, OR; Mary Fiorelli, OL; Andy Gardner, LION; Pat Griswold, RA; Alan Hagyard, LION; Vince Juliano, MD; Cornell McNair, NW; Cindy Muhlbach, HA; Kathy Rieger, BR; Suzanne Risley, MC; Karen Roesler, ME; Sandy Ruoff, GU; Leslie Scherer, WA; Cyndi Shirshac, DU; Nancy Wardell, GU;

I. CALL TO ORDER at 9:35. Kathy R. welcomed some new faces and asked attendees to introduce themselves

II. ADDITIONS TO AGENDA: None.

III. PUBLIC COMMENT: None.

IV. APPROVAL OF MINUTES: The minutes of December 16, 2008 were approved on a motion by Jan D. and a second by Peter C.

V. TREASURER'S REPORT: Reports for December 2008; January 2009; February 2009 will be filed for audit.

VI. ACTION/DISCUSSION

1. Ledyard High School proposal: Gale Bradbury reported that the library of about 15,000 items has expressed interest in LION membership. There was discussion of the fact that the Board, as part of its planning, needs to articulate policies and procedures for such requests. Alan will obtain information from III on options for adding a school library as a full member vs. a branch.

2. Preliminary Budget FY2010: Alan explained that he had prepared this preliminary budget in order for the Board and Finance Committee so they had time to discuss before a budget was adopted in May. The proposal is for an increase of 1.97%, which is lower than the 3% cap previously authorized by the Board. Overdrive will again be subsidized with $10,000 of reserve funds. The personnel budget will increase due to proposed change from part-time to full-time status for a staff member. Rent will increase per lease agreement. The Finance Committee will review and report to the Board for the May meeting.

3. The next meeting: May 19, 2009. Note: This is a change due to Memorial Day holiday on 5/25.

VII. REPORTS

  1. LION staff

    1. Alan H. reported that visits to member libraries to collect information and feedback for the Holds Task Force were very worthwhile. The new web site is up; staff will be updating content. Several libraries have reduced the number of mailed overdue notices. Staff are working to correct a smudging problem on notices caused by postal equipment.
    2. Andy G. announced adjustments to timing of Paging Report as a result of his reviewing data from the Paging Reports. The change should reduce the number of “stale holds.”
    3. Matt B. is planning schedule for next year’s computer replacements and noted that this year’s replacements are on schedule and almost complete.
  2. LION Committees

    1. Finance: The Committee will be meeting shortly to review the budget proposal –Richard C.
    2. Planning: The Committee is meeting this afternoon on the Strategic Plan – Suzanne R.
    3. Circulation: The Committee met 3/20/09. It worked with Andy on methodology to improve stale holds results. Wallingford will test III’s offline circulation software and report results. The Committee is starting a blog to promote discussion of issues –Julian A.
    4. PAC: There was discussion about possible broadening the charge of this committee in the future –Cornell M.
    5. Technology: This Committee is sharing ideas via a blog –Alan H.

VIII. OLD BUSINESS: None.

IX. NEW BUSINESS: None.

X. ADJOURNMENT at 10:55 AM.

Next Refreshments: Madison, Scranton Memorial Library

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