Board Minutes 2007 11

Minutes of the LION Board Meeting
November 27, 2007
Russell Library, Middletown, Connecticut

PRESENT: Kelly Marszycki, RA; Bridget Quinn-Carey, EX; Lydia Main, EL; Jan Day, WD; Gale Bradbury, LB/LG; Pat Johnson, WA; Betty Page, ST; Nancy Lauretano, ME; Valerie Kilmartin, DU; Marie Shaw, EH; Katie Brossard, MC; Lew Daniels, WS; Cornell McNair, NW; Nancy Wardell GU; Sandy Long, MA; Paula Soares, MD; Andy Gardner, LION; Alan Hagyard, LION; Mary Fiorelli, OL; Kathy Rieger, BR.

ABSENT: HA, NL, Matt and Rick.

I.  CALL TO ORDER at 9:40 a.m.

II.  ADDITIONS TO THE AGENDA: None

III.  PUBLIC COMMENT: None

IV.  APPROVAL OF MINUTES: The minutes of the October 23rd were approved as written.

V.  TREASURER’S REPORT: Kelly had no additional comments to the treasurer’s report. There being no questions or discussion of the report, it will be filed for audit. Alan mentioned that the audit was complete. At the accountant’s recommendation, and General Accounting Principles being what they are, the LION accounts went from cash basis to accrual basis. The main difference is the way that accounts receivables are handled. The monthly treasurer’s report will continue in the same format.

VI.  ACTION/DISCUSSION

  1. CASE MEMORIAL LIBRARY: Alan reported that Orange/Case Memorial is asking to join LION officially on July 1, 2008. Alan reminded the Board of the bylaws regarding accepting new members and explained all of the parameters. All parameters have been met so a motion to accept Case Memorial as a member of LION beginning July 1, 2008 was proposed by Bridget, seconded by Gale. All were in favor. Alan spoke with the library director at Bethany library. This is a very small library that is showing some interest in LION. There was discussion about a “limited” membership for high schools or small town libraries. The general consensus was that the idea of a “limited” membership could be a topic at our long range planning meeting. Sandy L. said that she would be interested in seeing other consortium’s membership structure, benefits of membership, bylaws, etc. Alan will pursue this and bring it up at the next meeting with the other CT consortiums.
  2. OVERDRIVE: ALAN handed out the most recent statistics on Overdrive check-outs. An informal consensus is that we continue with Overdrive. Alan’s request to the Board was to determine how to handle the ongoing cost of this product. Valerie asked Alan to present at the next Board meeting, several reiterations on the fee structure so the Board could vote and how to pay for the product going forward.
  3. WEBSITE: Alan has had several complaints about the website and is proposing that it be redone by someone outside the LION staff with expertise in web design. Everyone agreed that it could use updating. Bridget thought it could be much more useful to Board members if “blogging” about certain topics related to LION was an option so as to avoid some of the discussions at regular Board meetings which could be better resolved by a “blogging” dialogue. Alan asked that members email him with names of possible web designers and he will take it from there. Also, any ideas for content, logo, or any other desires for the web site would be welcome.
  4. BUILDING PROJECTS: Rick was unable to attend this meeting, but in his absence Alan asked for an update on building projects to help the staff plan for technology requests. Lew reported that the construction in Westbrook should be complete by July with a move-in date of late summer. Nancy reported that Guilford has the same estimated completion date. The Guilford library is expanding from 20,000 sq. ft. to 34,000 sq. ft. The total cost is 8 million with 6.4 million from the Town of Guilford, $500K from the State, and 1.1 million from fund raising. Fund raising has currently raised .7 million. Wallingford library is expected to be completed in December 2007.
  5. NEXT MEETING: The next meeting will be December 18th with the annual meeting beginning at 9:00 a.m. and the regular meeting beginning at 9:30 a.m. Both meetings will be at Russell Library in Middletown. The Board members will plan to treat the LION staff to lunch after the meetings. Please let Patty know if you are planning to stay for lunch. Valerie noted that a regularly scheduled LION meeting in March will conflict with PLA and may need to be changed.

VII.   REPORTS

  1. LION staff:
    • Andy reported that courtesy notices are now going out to patrons if they have an email account.
    • Alan asked that the personnel committee meet to review the Personnel Manual. He also asked the Board to consider Christmas Eve a paid holiday for LION staff. Valerie made this request into a motion. Gale seconded and all were in favor. Alan also reported that bar codes are at the office if anyone needs them today, otherwise they will be distributed. The posters for Overdrive will be included with the barcodes.
  2. LION Committees:
    • Nominating – Bridget reported in Peter’s absence with the following slate of officers proposed for 2008:
      President – Bridget Quinn-Carey
      Vice-President – Katie Brossard
      Secretary – Kathy Rieger
      Treasurer – Kelly Marszycki
      The slate will be voted upon at the December Annual meeting.
    • Finance – Jan asked for a LION figure for library budgets. Alan indicated that rates may drop or be the same.
    • Personnel – no report
    • Planning/Negotiations – Mary reported that the executive committee will be meeting with Kevin McCarthy on December 10th at Old Lyme. Anyone is welcome to this introductory meeting where we will review Kevin’s plan for the long range planning meeting coming up in 2008.
    • Bibliographic – no report
    • Circulation – Nancy W. reported that the circulation guidelines are complete and she recommends that it be posted on the LION website. Nancy made this into a motion. Sandy L. noted one correction. Jan seconded the motion and all were in favor.
    • PAC – Next PAC meeting is November 28. Email Cornell any concern’s about the PAC’s.

VIII. OLD BUSINESS:  Valerie asked about order records and where we are with downloading from B&T. Alan will attempt to negotiate with them directly although generally libraries need to contact the vendor on their own. B&T and Brodart are currently set up for downloading order records and Alan will work with BWI and Midwest. Alan fielded several questions regarding acquisitions, but it was determined that there are too many concerns and questions to address at a Board meeting and a separate meeting will be set up for this discussion.

IX. NEW BUSINESS: None

X. ADJOUURNMENT

Mary asked for a motion to adjourn at 11:23 a.m. Bridget so moved.

Respectfully submitted,

Kathy Rieger, Secretary

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