Board Minutes 2007 04

Minutes of the LION Board Meeting
April 24, 2007
Russell Library, Middletown, Connecticut

PRESENT: Katie Brossard, MC; Bridget Quinn-Carey, EX; Lynn Serra, WD; Gale Bradbury, LB/LG; Lydia Main, EL; Peter Ciparelli, NL; Leslie Scherer WA; Paula Soares, MD; Bonny Albanese, MA; Ann Penfield, HA; Nancy Wardell GU; Valerie Kilmartin, DU; Rick Widlansky, LION; Matt Beardsley, LION; Andy Gardner, LION; Alan Hagyard, LION; Mary Fiorelli, OL; Kathy Rieger, BR.

ABSENT: EH, ME, NW, RA, ST, WS

I.  CALL TO ORDER at 9:35 a.m.

II.  ADDITIONS TO THE AGENDA:  None

III. PUBLIC COMMENT: Wallingford will be closed for a temporary move from May 7 – 20. Guilford will be closed nearly the entire month of May. Nancy asked that we cancel holds for Guilford patrons and check their website for more information. Congratulations to Otis Library which had their ribbon cutting yesterday.

IV.  APPROVAL OF MINUTES: The minutes of the March 27th meeting were moved to be accepted by Lydia; seconded by Bridget. All were in favor.

V.  TREASURER’S REPORT: The treasurer’s report will be filed for audit.

VI.  ACTION/DISCUSSION:

  1. Case Memorial Library in Orange is inquiring about membership in LION. Alan included in the Board packet a proposal to Case that was written last year. He is working on updating the information, but wants approval from the Board to go ahead and pursue this proposal. Peter gave some background on how Case came to this decision. Peter made a motion that the Board empower Alan to move ahead with negotiations with Case Memorial Library in Orange involving their consideration to join LION. Bridget seconded. All were in favor.
  2. OVERDRIVE: Alan included a handout in the packet on the latest configuration of purchasing Overdrive for LION libraries. Mary also handed out a memo from Sandy Long expressing some concerns about LION and the Overdrive product. In answer to some of the concerns that Sandy raised, Leslie commented that we can purchase multiple titles of anything that we might want multiples of. The thought is that since it is a shared collection, a LION committee would select the titles. Leslie noted that if you are interested, you can look at the titles they offer on the CONNECT or Bibliomation websites. Alan clarified that we are not signing a 4 year contract. We will sign for 18 months and decide at that time to continue. If we continue we will pay monthly at the same rate that we started with. Bonny asked about the main focus of LION and if there was sufficient staff time to spend on Overdrive since there are currently other LION concerns such as; adding new library members, strategic planning, and iii ongoing issues. Alan reported that the majority of the Overdrive “work” is done in Cleveland. The LION staff would not have much in the way of “hands-on” with the product. CONNECT and Bibliomation both reported that Overdrive takes very little staff time. Valerie commented that this is a way to have LION grow and make us more attractive to other libraries that may be thinking about joining the consortium. Alan also reported that we are still generating money in reserve for future projects. There was some discussion about who pays for the libraries that opt out. It was suggested that libraries that opt out would not pay and as well have their patrons locked out of the ability to download books from Overdrive. Leslie and Bridget both agreed that they want to see LION go ahead with this project. Leslie made a motion that we accept the proposal that Alan has put together with the patrons of libraries who opt out, locked out of the product. Peter seconded. All were in favor except for Bonny (MA) voting against and Lydia (EL) abstaining since East Lyme opted out in the vote at a previous meeting. Ann asked that LION still consider providing us audio equipment at a low cost. Bridget also mentioned that she is now able to purchase headphones for $1. She will email to Board the information.
  3. IntraLION library loan policies: Alan included a patron comment in the packet concerning loan policies of other libraries. There was significant discussion on each individual library’s loan policy. It was decided that there should be a disclaimer on the PAC’s that states that each library may have a policy that determines what materials they loan to other libraries. The circ committee will work on this disclaimer and find a way to have each library’s loan policy available on the website for further clarification.
  4. Next meeting: May 22 at Russell Library

VII.  REPORTS:

  1. LION staff:

    • Matt gave additional information regarding the PC replacement project. The prices went down somewhat and may go down slightly more. Libraries will have until mid June to decide if they want to purchase additional computers. The first shipment to each library will be the LION computers. Subsequent deliveries will be additional computers ordered by each library. Peter asked for clarification in that the replaced computers belong to each individual library. LION will take them back if asked, otherwise each library can use them as they want.
    • Andy reported that serials training is taking place on May 8 and 9. Please let Andy know if you are or are not sending someone to this training. Rick reported that it has been somewhat of a challenge working with CEN and the libraries that are in the middle of, or beginning relocation, but he is working through the glitches.
    • Alan reported for libraries using the acquisition module, the project connecting to Baker & Taylor is moving forward. Several asked that LION think about Midwest and Brodart as other vendors to consider down the line.
    • Andy clarified that any library can contact him about Loan Rules if you haven’t already done so.
  2. LION Committees:
  • Nominating – no report
  • Finance – no report
  • Personnel – no report, although it will be a part of next months agenda.
  • Planning/Negotiations – no report
  • Bibliographic – no report
  • Circulation – meeting has been moved to June
  • PAC – no report

VIII.  OLD BUSINESS:

Katie asked about transit holds expiring. Andy turned on this feature in iii and transit holds will stay on for 180 days. Leslie asked if that length of time could be increased to 365 days. Andy will take care of that.

Valerie asked if Durham could go to only one notice which would be the bill for the book.

Rick is taking vacation from May 21 – 29.

IX.  NEW BUSINESS:  None

X.  ADJOUURNMENT: Mary asked for a motion to adjourn at 10:50 a.m. Bridget made the motion and Lydia seconded.

XI.  NEXT MEETING: Tuesday, May 22 at Russell Library with Rathbun/East Haddam responsible for refreshments.

Respectfully submitted,

Kathy Rieger, Secretary

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