Board Minutes 2007 03

Minutes of the LION Board Meeting
March 27, 2007
Russell Library, Middletown, Connecticut

PRESENT: Katie Brossard, MTC; Bridget Quinn-Carey, ESX; Jan Day, WBR; Marie Shaw, ELH; Nancy Lauretano, MRD; Gale Bradbury, LED; Lydia Main, ELY; Peter Ciparelli, NLN; Pat Johnson, WAL; Paula Soares, MDT; Sandy Long, MAD; Kelly Marszycki, RA; Lew Daniels, WS; Ann Penfield, HA; Stephanie Johnson, GUI; Nancy Wardell GUI; Matt Beardsley, LION; Andy Gardner, LION; Alan Hagyard, LION; Mary Fiorelli, OLY; Kathy Rieger, BRB.

ABSENT: Otis Library, Willoughby Wallace Library, Durham Library, Ivoryton Library

I.  CALL TO ORDER at 9:37 a.m.

II.  ADDITIONS TO THE AGENDA: Statistics from INNOVATIVE (more specifically – on-line renewals)

III.  PUBLIC COMMENT – none

IV.  APPROVAL OF MINUTES: The minutes of the February 27th meeting were moved to be accepted by Bridget, seconded by Peter and motion approved.

V. TREASURER’S REPORT: The treasurer’s report will be filed for audit.

VI. ACTION/DISCUSSION:

  1. Statistics and Reports: Mary asked that the added agenda item be the first item for action/discussion. Sandy L. presented a report on her concerns about the way that on-line renewal statistics are credited to each library’s circulations statistics (or not). Discussion centered around the history of statistical reports that we obtained through DYNIX and how presently INNOVATIVE doesn’t seem to give us the same information. Comments were made about numbers being somewhat ambiguous during the first year of operation as the migration comes full circle and everyone attains a certain level of understanding. Alan thanked Andy for doing such a good job with the end of the year statistics despite the fact that we don’t have all the reports that we want. Alan said that he would appreciate a small committee that could come together and decide exactly what kind of reports are needed and how the information could best be compiled. If there is a customizing fee from INNOVATIVE it would be discussed at that time and Alan would press INNOVATIVE to work with us, possibly without asking LION for an additional fee. Mary moved that she would appoint a task force to work with LION on Statistics and Reports, with members of the committee yet to be determined. Sandy L. seconded the motion. All approved.
  2. PC Replacement: Matt handed out a proposal on PC replacement that will, with Board approval, be implemented this summer. The proposal is to replace ¼ of the LION purchased computers. This will most likely be an annual replacement with LION funds eventually replacing all LION purchased computers. The proposal recommends Dell PC’s with either a 17” or 19” monitor or a Dell laptop. Libraries wanting a laptop to replace a PC will need to pay the approximately $70 price difference. Lew asked that his library opt out for this summer due to their construction project. Any slated PC’s going to libraries opting out this summer because of construction will be spread around to other libraries. LION staff computers will also be in the rotation bringing the grand total to 66 computers for this year. There will be an option for libraries to purchase additional computers as we did three years ago. Matt pointed out that the computers will be shipped to each individual library. Be sure to verify your shipment according to how many computers and monitors you are suppose to receive. Libraries will also need to supply software and licensing for any programs other than MS Office. Matt gave the following reasons for suggesting that Dell computers be purchased: They are less money, shipped immediately, have better tech support, come WITHOUT Vista, have a small footprint, just slightly bigger than the IBM’s, 1 gig of memory, a 17” or 19” monitor, DVD and CD burner, USB optical mouse, 3 year warranty, and an internal speaker (requested). There was a question about different computers at Mitchell College and the possibility to matching those, but LION prefers to have all the LION purchased computers the same for consistency. LION will install the corporate version of Norton anti-virus, which never expires. The anti-virus package is $29 for each computer. The overall price of each computer is expected to go down. At the next Board meeting Matt will have a complete proposal with the new money figures. Everyone thanked Matt for doing a thorough job on this proposal.
  3. Personnel committee: Bridget reported that the Personnel Committee had an initial meeting and will have another meeting before making a recommendation to the Board concerning appraisals and salary schedule for the next fiscal year. The recommendations will be emailed to all Board members with sufficient time to comment via email so as not to take up an excessive amount of discussion time at a Board meeting.
  4. Next meeting: April 24th at Russell Library

VII.  REPORTS:

  1. LION staff:

    • Alan mentioned that if the Board decides to purchase the Overdrive product for MP3 books, the normal contract is 4 years. Alan was able to persuade them to lock us in with an 18 month contract so the contract can be renegotiate at that time, should we decide to purchase this product. There was some discussion about the pricing for this product and exactly how many libraries are opting in or out. At next month’s meeting Alan will have the numbers again so we can make a final decision on whether the consortium will purchase Overdrive.
    • Andy reported that 5 people went though the acquisitions module training. This is the last of that training from INNOVATIVE. A trainer from INNOVATIVE will be coming on May 8 and 9 for two, one day training sessions on Serials. LION has paid for an additional day of training (May 10) which will be whatever topic the Board desires. The trainer would prefer pre-submitted questions if that day is simply a question/answer session.
  2. LION Committees:

    • Nominating – no activity
    • Finance – no activity
    • Personnel – already reported
    • Planning/Negotiations – Mary spoke with Leslie who had previously headed this committee, concerning the proposal to work on a Strategic Plan. Leslie is unable to chair the committee because of her building program, but Suzanne Risley is interested in chairing. The Planning/Negotiations committee will first need to meet to work on some of the details, therefore the Strategic Planning session with the full Board will not take place until sometime during the next fiscal year.
    • Bibliographic – no activity
    • Circulation – met on March 8 to discuss the various blocks patrons receive when trying to reserve materials. The Circ sub-committee will meet on March 29 at Durham Public Library at 9:30 a.m. to discuss circulation guidelines for LION libraries.
    • PAC – no activity

VIII. OLD BUSINESS:

Ann asked the LION staff about the constant freeze-up of computers. Rick and Matt are working on applying some fixes that INNOVATIVE has suggested, such as, network switch/hub upgrades. Static mats may also help.

IX.  NEW BUSINESS:  None

 

X. ADJOUURNMENT:

Peter moved we adjourn at 11:15 a.m. Lydia seconded.

XI.  NEXT MEETING:

Tuesday, April 24 at Russell Library with Otis Library responsible for refreshments.

Respectfully submitted,

Kathy Rieger, Secretary

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