Board Minutes 2006 08

Minutes of the LION Board Meeting
August 22, 2006
Phoebe Griffin Noyes Library, Old Lyme Connecticut

PRESENT: Barbara Cangiano, BRB; Valerie Kilmartin, DUR; Cindy Shirshac, DUR; Kelly Marszycki, EHR; Marie Shaw, ELH; Lydia Main, ELY; William Deakyne, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Nancy Wardell, GUI; Ann Penfield, HAD; Sandy Long, MAD; Paula Soares, MDT; Vince Juliano, MDT; Nancy Laurentano, MRD; Suzanne Risley, MTC;; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Alan Hagyard, Andy Gardner, Susan Yanello, LION.

 ABSENT: NLN

I. CALL TO ORDER: at 9:40 AM by Vice President Mary Fiorelli at the Old Lyme Library in Old Lyme, Connecticut. The board welcomed new Exec. Director Alan Hagyard, and board members introduced themselves.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: July 25th minutes were not received by all members; will be reviewed at the next board meeting.

V. TREASURER’S REPORT: The report was delayed, and will be presented at the next board meeting.

VI. ACTION/DISCUSSION:

1. Migration details

 Andy reported that the bibliographic information had been transferred. Richard Lewis will be getting a sample of newspaper and CID records to Andy for review. Matt is working on the OPAC design.

 Training: Linda reported that 6 circ. training sessions have been completed, and training will continue through the end of September for circulation. Susan reported that cataloging training will begin next week with an overview demo on Monday.

 Andy reported that he will send out an email regarding cleaning up records or records that were not mapped properly.

 Andy reported that the parameters test will be discussed at the project directors meeting.

 Andy was asked about create lists training and how to make the most of that tool. He is still working with the application and will review training issues with project directors.

 Library closings during migration dates: Dynix will be unavailable for circulation as of 5PM on the 24th of Sept. Some libraries will be using paper/pen or other manual circulation transactions on Monday; other libraries will be closed on Monday. Some libraries will be open Monday and closed Tuesday or some combination of that arrangement.

2. Case Memorial Library

LION (Peter C.) was contacted once again by Case Memorial board members. Peter informed the board representative that the Board of their library and their library administration needed to be on the same page regarding LION quotes and information.

VII. REPORTS:

1. LION Staff: Nothing further to report.

2. Committee Reports

The Planning Committee will meet after migration to discuss a kick-off to the next long range planning process.

VIII. Old Business

1. Sandy Ruoff wants to encourage the exploration of Overdrive and requested that this project be put on the agenda to pursue as soon as possible. Alan agreed to do some preliminary research and report back to the board.

2. OCLC access: Sandy Ruoff reported that at the CLC Meeting there was discussion about OCLC and Nelinet competing regarding pricing and recommended going directly to OCLC for pricing. Susan recommended waiting for billing in Sept. from Nelinet and then negotiating with both for the best deal. Leslie also mentioned that our volume may change in light of our new system.

IX. New Business

Sandy thanked the Personnel Committee for their work in hiring Alan as our new Executive Director; and the board thanked Susan Yanello for her service as Interim Director.

X. Adjournment

Jan moved to adjourn. Nancy seconded. Meeting adjourned at 10:35AM.

NEXT MEETING October 17th, 2006 9:30 am at the Russell Library, Middletown CT.  Refreshments: Middletown (Russell) Library

Respectfully Submitted:
Bridget Quinn-Carey, Secretary

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