Board Minutes 2006 07

Minutes of the LION Board Meeting
July 25, 2006
Durham Library, Durham , Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, EHR; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Doris Andrews GUI; Nancy Wardell, GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Janet Cavanaugh, MDT; Nancy Laurentino, MRD; Suzanne Risley, MTC; Peter Ciparelli, NLN; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Andy Gardner, Matt Beardsley, Susan Yannello, Rick Widlansky, Linda Rusczek, LION. George Christian, Library Connection Executive Director.

ABSENT: NWC

I. CALL TO ORDER: at 9:40 AM by President Peter Ciparelli at the Durham Library in Durham, Connecticut. The board greeted Interim Exec. Director Susan Yannello, and board members introduced themselves.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Jan moved and Lydia seconded a motion to approve the June 27, 2006 minutes. Motion passed unanimously.

V. TREASURER’S REPORT: Kelly distributed the year-end report. Revenue and expenditures were on target. The current report was filed for audit

VI. ACTION/DISCUSSION:

1. Overdrive Presentation Review

o George Christian of Library Connection presented an overview of LC’s Overdrive service through their member libraries. LC went live with Overdrive in March of 2006, after planning since November of 2005. They felt that Recorded Books was too expensive to work for their consortium. Their initial planning for the pricing model was based on a varying number of libraries participating – weren’t sure if all libraries would want to participate.

 There were two expenses for libraries that participate:

1. Annual fee- flat rate that is shared between all participating libraries.

2. Content: LC purchased $40K worth of shared content; library share based on circulation of audio books, and a ceiling of $4,000 per library. Smaller libraries pay far less.

o Selection is done by librarians and member libraries, not LC staff. Promotion is left to each library.

o Currently they log 45 circulations per day with a selection of 500 titles.

o Issues they are confronting:

1.  How to add LC libraries that may want to join now.

2. How to expand non-LC libraries that my want the service.

o LC staffing: about 20 hours per week of LC staff time was spent on setting up the service for initial roll- out. They now do far less, buy still offer a second line of tech support if a patron or staff member needs it.

o George recommended that LION wait until the migration is complete before adding this service.

Sandy Long made a motion to inform Overdrive that LION is interested in pursuing downloadable audio service from them, but since we are in the midst of a migration we will not be acting on the current quote, and will not begin serious review of Overdrive in October. Lydia Main seconded. Motion carried unanimously.

2. RFID

George C. informed the group that Bibliomation and LC have interest in RFID technology and planning, and have had central staff from Dynix/SIRSI come to speak with them. Different systems are still not compatible, and it would behoove all consortia to negotiate a group contract. LC and Bibliomation are forming a feasibility committee and have invited LION to participate.

Sandy Long made a motion to have LION send Rick Widlansky as the LION representative to the RFID study committee. Lydia Main seconded. Motion carried unanimously.

3. Migration Update

 Training: Linda reviewed the staff training schedule. She will send out an email regarding registration for these sessions. The board suggested a group demonstration for PAC searching.

 Valerie indicated that she is interested in adding vendor (specifically B&T and Mid west- MARC records in the new system and wanted to gauge other board members’ interest. As a matter of practice, LION has not done this in he past. Andy indicated he would be happy to research and review this as an option Susan Yannello indicated this was an area in which she has a vast level of experience and would be happy to assist with this.

Lydia Main made a motion to explore downloading vendor MARC records to the III system. Sandy Long seconded. Motion passed unanimously.

 Andy reviewed the data transfer process and timeline. He also passed out a very detailed and helpful calendar with significant dates.

 Andy reported that patron data conversion is set to be sent, we have 2 weeks to review.

 Kathy Rieger distributed a draft informational flyer her staff developed for the public regarding the migration. She requested feedback and will send back to her staff for final polishing. Thanks Kathy!

II. REPORTS

1. LION Staff

 Susan Yannello, Interim Executive Director: Susan joins LION on a temporary basis to help administer the office until a permanent Director is hired. She comes from the Donohue Group and has a background in cataloging and integrated library systems. She spent the week reviewing files and emails and met with staff members. She complimented the staff on the work they are doing. She is meeting with II Trainer, Mike, this week. Please contact her if you have questions, comments or suggestions.

 Andy: nothing further to report

 Rick: the system crashed, the reason is still unknown – could be related to power outages and/or extreme heat last week. There was some file damage that was corrected. It is back in working order now.

 CEN update: there are only 5 libraries left to convert. Two are fiber and 3 are to be done by LION. Rick distributed a spreadsheet detailing cost savings.

 Matt: nothing further to report.

 Linda: nothing further to report.

2. Committee Reports

The Personnel Committee reported that the candidate for Exec. Director have been narrowed to 5, and interviews will begin on Thursday.

III. OLD BUSINESS:  None

IV. NEW BUSINESS:  None

V. ADJOURNMENT

Ann moved to adjourn. Nancy seconded. Meeting adjourned at 11:26 AM.

NEXT MEETING AUGUST 22, 2006 9:30 am at the Russell Library Middletown, CT
Refreshments: Madison Library

Respectfully, Submitted:
Bridget Quinn-Carey, Secretary

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