Board Minutes 2006 06

Minutes of the LION Board Meeting
June 27, 2006
Russell Library, Middletown, Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, EHR; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Stephanie Johnson, GUI; Nancy Wardell, GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Nancy Lauretano, MRD; Peter Ciparelli, NLN; Bob Farwell, NWC; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Andy Gardner, Linda Rusczek, LION.

I. CALL TO ORDER: at 9:45 AM by President Peter Ciparelli at the Russell Library in Middletown, Connecticut.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Jan moved, Kathy seconded a motion to approve the May 30, 2006 minutes. Motion passed unanimously.

V. TREASURER’S REPORT: Kelly distributed the report; Lew questioned whether or not there was enough cash for June expenditures. LION staff will review. There was nothing of special note to report. The current report was filed for audit.

VI. ACTION/DISCUSSION:

1. Overdrive Presentation Review

Stephanie Johnson reported that Guilford is interested in this service. Costs are not 100% clear at this point. Sandy reported on positive feedback from her staff. Peter shared a report from Mary with the pro’s and con’s of the service. This issue will be revisited and in the meantime the next meeting and Peter will ask George Christiansen at Library Connection for some information regarding their pricing and funding model.

Specific questions to address:

 How would costs be divided?
 Would LION cover any portion of the service?

Please forward other questions to Peter

10 libraries in a show of hands indicated interest in gathering further information.

2. Migration Update

 Training: Cataloging and Circulation training is ongoing for Project Directors

 Acquisitions training will be July 26th and 27th for the 6 libraries doing Acq. or adding acq. in III. Second phase of training for acq. Will be held in early 2007.

 Richard Lewis suggested that we may be able to run a gap tape between the load in July and the final load in September. Andy will explore this further.

 General training is tentatively scheduled for August 15-28th and ongoing into September as needed. Member library staff would probably be coming to the LION office for training. Marie noted that East Lyme High school has a lab of 26 PC’s that may be available beginning the 3rd week of August.

 Linda is working on code entry and Dynix cleanup reports.

 Andy reported that patron data conversion is set to be sent, we have 2 weeks to review.

 Stephanie inquired about the transfer of data from newspaper and community databases to ensure that the data is converted properly and not lost. Andy will work with Linda and those libraries that will be affected.

 Valerie reviewed a list of system decisions and requested confirmation for several options and configurations. She also noted that perhaps libraries want to consider some combined publicity and signage for the “go live” date. Kathy at Branford offered to work on that with her staff. Jan would also be willing to help on that.

 The board thanked Linda, Andy and Valerie for their hard work and dedication to this project!

3. Personnel / Executive Director Search

 11:30 AM Lydia moved that the board go into executive session; Jan Day Seconded. Motion passed unanimously.

 11:45 AM Lydia moved that the board come out of executive session; Ann Penfield seconded. Motion passed unanimously.

The consensus of the board was to request the Executive and Personnel committees to continue to explore potential candidates for an Interim Director and schedule and interview Donohue Group candidate Susan Yannello as soon as possible.

VII. REPORTS:

1. LION Staff:  No reports

2. Committee Reports:  No reports

VIII. Old Business:  None

IX. New Business:  None

X. Adjournment

Lydia moved to adjourn. Jan seconded. Meeting adjourned at Noon.

NEXT MEETING July 25th 9:30 am at Durham Library, Durham CT.
Refreshments at next meeting: Ledyard Public Libraries

Respectfully Submitted:

Bridget Quinn-Carey, Secretary

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