Board Minutes 2006 03

Minutes of the LION Board Meeting
March 28, 2006
Russell Library, Middletown, Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, HER; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Stephanie Johnson, GUI; Nancy Wardell,GUI; Ann Penfield, HAD; Gale Bradbury, LED; Marcia Sokolnicki, MAD; Vince Juliano, MDT; Nancy Laurentano, MRD; Michelle Baker, MRD; Peter Ciparelli, NLN; Bob Farwell, NWC; Mary Fiorelli, OLY; Suzanne Risley, MTC; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Andy Gardner, Rick Widlansky, LION.

I. CALL TO ORDER: at 9:40AM by President Peter Ciparelli at the Russell Library in Middletown, Connecticut.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: Peter introduced Bob Farwell as the interim/acting Director of the Otis Library.

Suzanne moved and Mary seconded a motion to approve the February 28, 2006 minutes. Motion passed unanimously.

V. TREASURER’S REPORT: Joan distributed the February financial report. The current report was filed for audit.

VI. ACTION/DISCUSSION:

1. USF Funding

Andy reported that the 2005 funding has been approved on appeal for $35,196. This will be reduced somewhat considering the changes in our telecom service.

2. CEN

Rick reported that a number of libraries are installed and slated to be installed. Rick is working with the libraries and SBC/ATT. He shared a spreadsheet detailing cost savings, estimated at about $2,500 per month to date.

3. Thin Client Networks

Matt is setting up a thin client network at Rathbun Library; the network will be used for patron access and keeping computers up to date; as pc’s age they will be replaced with thin client workstations on the network. They hope to replace all pc’s within two years.

4. III Migration Update

 We ordered extra training sessions to enable one representative from each library to attend training. This will cost $8,000 more than previously planned for III training. This will come out of capital reserves.

 Next week starts training at the LION offices: training room set up at a cost of about $7,500 and includes 10 laptops, projector and other equipment. Tables and chairs are on loan from Wallingford.

 Training Outline:

 Tuesday: webpac searching and data profile review

 Wednesday: LION staff only in AM and webpac customization in PM

 Thursday: Circulation parameters

 Linda R. has been contracted to provide additional training to libraries and attend all committee meetings

 Elizabeth Thomsen from NOBLE consortium is very knowledgeable about the create lists function of III. LION staff would like to ensure that member libraries are trained and can feel comfortable to do this on their own and so we may explore hiring her to assist in training for this feature

 It was noted that general windows training may be needed in several member libraries. Linda and Kelly M. may be available to provide this kind of training to member library staff members. Kris Avery, CSL, may be willing to schedule a Windows and Word session for July/August at the MLSC and LION staff would be giving priority seating. Vince reported that Paula Soares has created a self-assessment tool for staff to determine their level of proficiency. Middletown would be willing to share this tool with other libraries if any are interested.

 Leslie remarked that having only one person per library trained will not be adequate for the larger libraries to set up their systems and provide a base of knowledge. Several other board members also expressed concern over the number of staff trained at this level. Joan noted that the server is being delivered next week and a sample database will be available with 20,000 records so we can practice on that. Suzanne noted that Linda R. will be available to train additional staff as we are closer. It is too difficult to assess our needs at this point. She suggested that Linda head a training task force to determine a schedule for follow-up training. The consensus agreed that this was a good idea. A written plan with a schedule of how training will progress would be helpful and is requested from the task force.

 Training for general staff will begin in July. We will wait to have acquisitions and serials training in October. Newspaper and community database training will take place at the same time as circulation.

 The initial data transfer has been completed.

5. Next Meeting

April 25 9:30AM ; Peter C. requested that Paula check the Hubbard Room.

6. Proposed changes to Personnel Policy

o Kathy moved to go into executive session at 11:02AM. Jan seconded.

Passed unanimously. Mary requested that Joan remain for the first part of the discussion.

Jan moved to come out of executive session at 11:55AM. Kelly seconded. Motion passed unanimously.

 Leslie moved to offer Joan Gillespie the position of Executive Director at a full-time level, with the provision that up to one day per week work may be performed out of the office; salary would be at Step 8 ($77,507.27 per annum) of the LION Wage Range and Step Schedule. A cap on the amount LION covers for Joan’s insurance would continue as in past years at $1,575 per month. Lydia seconded. Motion passed; 18 yea’s, 1 abstention.

VII. REPORTS:

1. LION Staff

a. Joan: nothing further to report
b. Andy: nothing further to report
c. Rick: nothing further to report
d. Matt: nothing further to report

2. Committee Reports:  None

VIII. Old Business:  None

IX. New Business:

1. Lydia requested that LION revisit the policy regarding downloading bibliographic records.

X. Adjournment

Lydia moved to adjourn. Valerie seconded. Meeting adjourned at 11:06 PM.

NEXT MEETING: April 25, 9:30 am at Russell Library, Middletown.
Refreshments at next meeting: Essex Library.

Respectfully Submitted:
Bridget Quinn-Carey, Secretary

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