Board Minutes 2006 02

Minutes of the LION Board Meeting
February 28, 2006
Russell Library, Middletown, Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, HER; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Stephanie Johnson,GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Nancy Laurentano, MRD; Peter Ciparelli, NLN; Cornell McNair, NWC; Richard Conroy, OLY; Suzanne Risley, MTC; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Andy Gardner, Rick Widlansky, Matt Beardsley, LION.

I. CALL TO ORDER: at 9:40AM by President Peter Ciparelli at the Russell Library in Middletown, Connecticut.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Lydia Main moved and Ann Penfield seconded a motion to approve the January 24, 2006 minutes. Motion passed unanimously.

V. TREASURER’S REPORT: Joan distributed the January financial report. Kelly and Joan explained the new reporting format and notes. The report was filed for audit.

VI. ACTION/DISCUSSION:

1. CLC Virtual Reference

Chris Bradley, CLC Executive Director, reported on CLC’s initiative to provide Info Any Time service to libraries in CLC. The service would be provided through Tutor.com. This is a model that would merge Bibliomation’s virtual reference service and a new service from CLC. The plan is to offer this service in year one with contributions from CLC member libraries. Future funding would potentially come from an increased allocation for CLC from the state library, which would reduce the amount any one library would currently pay. Chris reported that CLC has worked out costs based on CLC dues and library types. Chris answered questions about the service and future plans. The board thanked her for presenting the information about Info Any Time. Chris noted there would possibly be a demo at the CLA conference.

2. LION fees

Joan raised the question of whether the new LION fee schedule should begin for FY07 or in FY08, due to some confusion of fee quotes provided to some LION member libraries. The consensus was to stay with the agreed-upon numbers for FY07 which represents changes from the new fee structure as well as a 3% increase for member libraries.

3. USF Funding

Andy reported that the forms he had asked libraries to sign last month were unnecessary and that the 2006 forms had been filed.

4. CEN

Rick reported:

a. CEN circuits will go in the majority of LION libraries. The LION T1 was replaced in December with a CEN circuit.

b. The order for the first batch of library installations has been placed. Libraries on the first wave list should see SBC/ATT at their libraries any time.

c. Interior IP addresses will stay the same. We will move seamlessly from one transport circuit to another.

d. LION will be given routers for libraries getting fiber, but he will reuse existing routers in other libraries

e. Rick feels good about the relationship with CEN so far.

5. Spam Filter

The filter is installed and has cut spam noticeably. If you are still getting high volumes of spam please let Rick know and he can tweak the software and/or provide you with a different e-mail client to try

6. Thin Client systems

Matt reported that the Branford library has installed a thin client network. For the III system a thin client system is appropriate for PAC or public Internet, but not staff. It can run LINUX office or other software products. Wireless is also an option with a thin client network or it can run on existing Cat5 wiring. Monitor costs have dropped dramatically and make a thin-client system affordable.

7. III Migration Details

a. Training Models: Valerie moved that: One representative from each LION library receives the III training, and that LION hire a trainer on a contract and/or temporary basis to provide continued training and support to LION member libraries and staff.

Nancy seconded the motion. Motion passed unanimously.

It was suggested that LION explore the possibility of sharing training costs with LEAP libraries if appropriate and timely. It was agreed that training costs would be paid for from Cash Reserves, not the Operating Budget.

b. LION is considering setting up a training lab at the LION office. Costs were estimated to be $8500. Some of the costs can be recouped after the training by selling seven of the laptops to member libraries.

Kathy moved that:
LION set up a training lab at the LION offices
Jan seconded. Motion passed unanimously.

c. Schedule of events for the migration was e-mailed and will be updated and sent regularly.

d. Richard Lewis will be getting started on our database review and sending to III soon. This will be the data for the first testing/training database.

e. Joan and Andy will be visiting the NOBLE consortium in March.

f. Joan reported that she and Andy are having weekly conference calls with III.

8. Personnel Policy Changes

Lydia moved that the board go into executive session at 12:07PM. Suzanne seconded. Motion passed unanimously.

Sandy Long moved to come out of executive session at 12:40PM. Valerie K. seconded. Motion passed unanimously.

Based on the attached proposed changes to the LION Personnel Policy:

Change Number 1: Moved by Sandy Long, seconded by Kathy Rieger. Motion passed as proposed, with one nay vote.

Change Number 2: Moved by Sandy Long as amended: to split this the board approved the prorated instead of 4 hours part, but voted to leave the max sick time to 120 days instead of reducing it. Seconded by Kathy Rieger. Motion carried unanimously.

Change Number 3: Moved by Sandy Long as amended: to change the policy to eliminate the benefit, but they opted to pay Rick the amount proposed $4595.87, in two payments, one half in 12/06 and one half in 12/07, with a guarantee that he would get the money whether he left Lion or not, and call it “accumulated sick leave compensation” instead of a bonus. Seconded by Lydia Main. Motion passed unanimously.

Change Number 4: Sandy Long moved to table this proposal. Seconded by Kathy Rieger. This will need to be revisited, the board was not sure it wanted to allow 6 weeks accumulation, and want the Personnel Committee to discuss further and bring it back to them next month. Motion carried.

Change Number 5: Moved by Lydia Main, seconded by Sandy Long. Motion passed unanimously.

Change Number 6: Sandy Long moved to table this proposal. Seconded by Lydia Main. Motion carried. This was tabled until we can define what a “relative” is.

Change Number 7: Moved by Sandy Long, seconded by Lydia Main. Motion passed unanimously.

VII. REPORTS:

1. LION Staff

a. Joan: Requested approval to waive the $500 fee for moving library PAC terminals to iPac. Leslie so moved; Lydia seconded. Motion passed unanimously.

b. Andy: nothing further to report

c. Rick: the downtime was based on a bad network card; Rick is monitoring.

d. Matt: nothing further to report

2. Committee Reports

None

VIII. Old Business: None

IX. New Business: None

X. Adjournment

Lydia moved to adjourn. Valerie seconded. Meeting adjourned at 1:06 PM.

NEXT MEETING: March 28, 9:30 am at Russell Library, Middletown.
Refreshments at next meeting: East Lyme High School

Respectfully Submitted:
Bridget Quinn-Carey, Secretary

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