Board Minutes 2006 01

Minutes of the LION Board Meeting
January 24, 2006
Russell Library, Middletown, Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, HER; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Nancy Wardell,GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Nancy Laurentano, MRD; Peter Ciparelli, NLN; Linda Summers, NWC; OLY; Suzanne Risley, MTC; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Andy Gardner, Rick Widlansky, Matt Beardsley, LION.

ABSENT: OLY

I. CALL TO ORDER: at 9:41AM by President Peter Ciparelli at the Russell Library in Middletown, Connecticut.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Jan Day moved and Kathy Rieger seconded a motion to approve the December 13, 2005 minutes. Motion passed unanimously.

V. TREASURER'S REPORT:

Joan distributed the December financial report. The Accountant, George Duffy, suggests revising the format of the current monthly report. The new report will show more accurate cash balance figures. The current report was filed for audit.

VI. ACTION/DISCUSSION:

  1. CEN Transition
     
    Rick reported that there were some problems with e-mail and web services, but for the most part the transition went smoothly. Joan reported that she has hired a consultant, Chris Hilton, to review the entire system in light of where we are and the needs of the new system.
     
    LION has been bumped to the top of the list of libraries to be installed by CEN.
     

    IVY, STC, Gales Ferry and Yalesville will not receive the CEN service, but LION can pay for these separately so that the ATM circuit can be cancelled, once all libraries are transitioned over to CEN. The T1 has already been cancelled; Lion needs to pay for half the fee until the contract runs out this spring.

  2.  

  3. Spam Filtering

    -LION is looking to install Spam Assassin software within the next few weeks. All equipment is out and redeployed, and all patrons and items have been purged from the database.

  4.  

  5. III Contract Update
     
    The contract has been signed! The total bill to LION will be $340,703, 10% is due at signing, we are awaiting an invoice. The payment schedule will be determined based on the contract signing date. Even with this expense, LION will still have $116,000 in cash reserves.
  6.  

    CLAN visit: Joan and Andy visited the CLAN offices in Rhode Island. This visit confirmed to the LION staff that our decision to go to III was a good one. CLAN recently migrated to Horizon, and is now migrating to III. Joan presented a detailed report about the visit and found the experience a positive one, and came away with good advice and suggestions from the CLAN staff.
     

    Jean Berard will be our III project manager for the migration. The goal go live date on III is September 26th for circulation, PAC and cataloging. Acquisitions and serials will follow at a later date, TBD.
     

    We are paid up with Dynix through June. The consensus was to pay for additional time on Dynix (through September) to ensure a smooth transition. The board did not feel it was worth rushing the migration into a 6-month time frame to avoid paying additional fees to Dynix. Richard Lewis (former Dynix employee) will be assisting us with the migration as a consultant for the data migration.
     

    Joan distributed a sheet requesting board members to nominate staff members to super committees for Circ, Bib, PAC and acquisitions. These small committees will assist project directors and Andy when making decisions and plans for the various modules. It was again noted that the Bib committee is in need of a chairperson.
     

    Training: Joan will survey other III consortium libraries regarding training models.
     
    Implementation: there were many questions regarding the roles of the super committees and project directors. Several board members expressed their hope that a project director's meeting would be held soon to give an overview of the process of migration, and the overall structure of the process. Joan and Andy had a conference call scheduled with the III project team the next day and will report to the board after this call, when they hope to have more information.
     
    Many board members requested that a written Master Plan for the migration be made available. Andy directed board members to the III website, which may answer some questions as the LION specific plan is developed.
     
    There was considerable discussion regarding more philosophical issues regarding the ILS and the need for balancing individual library needs with the opportunity to standardize processes and functionality. Some libraries seem to be concerned with losing individuality and personal preference, while others embrace the opportunity to streamline their workflow. It was noted that, to the extent possible, that LION staff be attuned to these concerns as the process progresses.

     

  7. Virtual Reference: a new virtual reference initiative is being piloted by the CLC. Chris Bradley would like to present an overview proposal to LION at the next board meeting. Sandy R. reported that she is a member of the CLC board and would recommend having Chris as a guest to speak to the LION board. The consensus of the board was to invite Chris to do a brief presentation for the LION board, perhaps at the February meeting.
  8.  

  9. Next Meeting, February 28th
    Peter C. requested that Paula check the Hubbard Room, and if it is not available that East Lyme Public be ready as a back up location.
  10.  

VII. REPORTS:

  1. LION Staff
    • Joan: USF check received for 2004, in the amount of $36,074.42. The bulk of the 2005 application was rejected, but an appeal is underway.
    • Andy: CIPA forms for e-rate filing were distributed for board signatures.
    • Rick: nothing further to report
    • Matt: nothing further to report

VIII. Committee Reports:  None

IX. Old Business:  None

X. New Business

Leslie reported on State Net, the telephone service available through the State, which can now be billed directly through SNET. The contact person for more information about this program is Dennis Main at DOIT or MaryJo at SNET. She noted that the rates are very good.

XI. Adjournment

Lydia moved to adjourn. Valerie seconded. Meeting adjourned at 11:06 PM.

NEXT MEETING: February 28, 9:30 am at Russell Library, Middletown.

Refreshments at next meeting: Rathbun Free Memorial LibraryN/p>

Respectfully Submitted:
Bridget Quinn-Carey, Secretary

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