Board Minutes 2005 07

Minutes of the LION Board Meeting
July 26, 2005
East Lyme Public Library, East Lyme, Connecticut

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Kelly Marszycki, EHR; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Michelle Baker, MRD; Nancy Laurentino, MRD; Peter Ciparelli, NLN; Linda Summers, NWC; Hannah Estra, NWC; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Matt Beardsley, Andy Gardner, Linda Rusczek, LION.

ABSENT: MTC

I.  CALL TO ORDER: at 9:35AM by President Peter Ciparelli at the East Lyme Public Library in East Lyme, Connecticut.

II.  ADDITIONS TO THE AGENDA: None

III.  PUBLIC COMMENT: Peter thanked East Lyme for hosting LION.

IV.  APPROVAL OF MINUTES: Jan Day moved and Sandy Ruoff seconded a motion to approve the May 24, 2005 minutes. Motion passed unanimously.

V.  TREASURER’S REPORT: Joan distributed the report ahead of the meeting and at the meeting Joan reported that she anticipates having cash to contribute to the reserve at the end of the fiscal year. She also reported that Art Myers is assisting with the Treasurer’s responsibilities as of Sue Berescek’s resignation from the office and East Hampton’s planned withdrawal from LION.

VI.  ACTION/DISCUSSION:

1. Associate Director Introduction

Joan introduced Andy Gardner, who has been hired as the Associate Director and will begin his duties in mid-August. A detailed biography of Andy was e-mailed to the Board. Board members introduced themselves and welcomed Andy to the LION team.

2. Library membership proposals and departure of East Hampton Library

a. LEAP will not be joining LION at this time.

b. Cheshire is still considering LION membership, separately from LEAP’s decision.

c. Joan provided an updated quote to Marlborough and Chester libraries.

d. Griswold library has requested a quote.

East Hampton is leaving LION at the end of the calendar year. The LION computers on site will be returned and redistributed within LION member libraries, as will some of the ports. EHP will pay 1/2 of their annual fees for FY 2006 (July to December).

There was detailed discussion regarding new member recruitment and marketing recommendations, with a number of libraries suggesting that the Transit Hold feature of LION/Dynix should be emphasized and that we offer LION services as a cafeteria plan, rather than as a full package.

Several board members recommended developing a marketing subcommittee and/or hiring professional marketing help. It was suggested that we would wait on this until after the migration is over. This will be discussed further and put in the long term plan in light of the migration and potential change in how services are provided in Millennium system.

3. Thin Client overview

Matt provided a hand out and detailed overview of thin client network solutions. Both the Guilford and Norwich libraries already employ thin client workstations. Pro’s include better security, easier loading and updating of software and potential cost savings. Cost savings are dependent on the number of thin clients at any installation. Currently, due in part to the price of the server, below ten workstations would not be cheaper than a corresponding number of PCs, more than ten workstations would be. This number will change as prices come down in each category. Con’s include less processing power for more demanding applications (i.e. could not run Millennium staff clients) and if server is down all workstations are down. Matt suggested that if libraries are considering thin client networks to please contact him. This could be an option for LION down the road when the current PC’s need to be replaced/upgraded.

LION staff, and several board members, strongly encourage member libraries to approach LION first when considering their technology needs to ensure that all software/hardware/network systems work together and make the entire network more efficient and maximize staff efficiency. Leslie suggested that LION distribute a list of recommended programs and supported software (i.e. Vendprint). She also suggested Lion look into SAM for PC reservations, etc.

4. LION reports

Linda R. reported that some LION reports will look different as she is attempting to identify data and cleanup issues before migration. She will continue to work at LION with Andy during the transition and assist as she is needed.

5. CEN

CEN letters of commitment (which many LION libraries have already signed) are due by August.

1. If you have questions please contact Joan.

6. III Contract Status

Leslie and Joan are working out the final details of the contract. Libraries need to indicate their final commitment for graphical self-check and acquisitions as soon as possible. If libraries have specific questions please contact Leslie or Joan. Several questions were posed regarding the specifics of acquisitions and SIP2 pricing that could not be answered at the meeting. Joan will follow up with the interested libraries. The Estimated schedule of migration is to sign the contract at the Sept. 27th meeting, and begin migration/implementation this fall with a goal of finishing in 9-12 months. The timeframe cannot be determined until we sign the contract.

PLEASE COME TO THE SEPT. MEETING AND BE PREPARED TO VOTE ON THE CONTRACT.

VII. REPORTS:

1. LION Staff

a. Joan: USF 2004: we should hear any day; 2005 has been submitted. She is pursuing the alliance process with other consortia regarding group insurance among the networks. Karan Conover has been ill and out of the office, but she is now back working.

b. Andy: nothing to report yet!!

c. Matt: nothing more to report

2. Committee Reports

Nominating: the Treasurer’s position is now open and interested candidates are encouraged to self-nominate. Art Myers is covering short term. Joan reminded the board that the Treasurer does not need to be geographically close to Middletown, arrangements can be made for check signing regardless of library location.

VIII.Old Business – None

IX. New Business

Meriden library will be filling their two open administrative positions as soon as their town permits them to proceed. Peter offered the assistance of LION or member libraries during their transition.

X. Adjournment

Meeting Adjourned by President Peter C. at 11:17 AM.

NEXT MEETING: September 27, 2005 9:30 am at Russell Library, Middletown.
Refreshments at next meeting: Woodbridge

Respectfully Submitted:

Bridget Quinn-Carey, Secretary

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