Board Minutes 2005 03 22

Minutes of the LION Board Meeting
March 22, 2005
Wallingford Public Library

PRESENT: Kathy Rieger, BRB; Valerie Kilmartin, DUR; Sue Berescik, EHP; Kelly Marszycki, EHR; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Stephanie Johnson, GUI; Ann Penfield, HAD; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Suzanne Risley, MTC; Roxanne Moreau, MRD; Peter Ciparelli, NLN; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Mark Hewes, Rick Widlansky, Matt Beardsley, LION.

ABSENT: NWC

I CALL TO ORDER: at 9:45 AM at the Wallingford Library

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Kelly M. moved and Jan D. seconded a motion to approve the March 1, 2005 minutes. Motion passed unanimously.

V. TREASURER’S REPORT: Sue B. and Joan distributed the report ahead of the meeting. There were no questions or comments. Report filed for audit.

VI. ACTION/DISCUSSION:

1. CEN: Joan reported that Sharon Brettschneider, CT State Library, will soon issue a policy recommendation. CEN has placed an order with SBC to install an OC3 fiber line (155mbps) in Lion which will eventually replace our current T-1 line. Joan is working with the landlord and SBC about this installation. Rick is working on the surveys requested by the CEN commission, so individual libraries do not need to complete the surveys. Paula Soares requested that each library receive a copy of the survey when Rick has completed it. Rick will also be consulting with libraries currently planning expansions/renovations (WAL, NLN, GUI, NWC, WSB, ESX) regarding their future telecom plans and needs.

2. B&T or Syndetics: Mark reported on the pro’s and con’s of enriched content services provided by Baker and Taylor and Bowker/Syndetics. If we move from Dynix we will need to contract with another enriched content provider (III’s service is very expensive and not as rich as either of these two products). Mark recommends Syndetics ($9,600 for 8 services) as it provides the most services at the most competitive cost. Board consensus was to agree with Mark’s recommendation. Mark noted that we will not need to move to this until we migrate to III.

3. III Negotiations
Joan gave an update of the most recent discussions/negotiations with III, and noted that she has pressed for more discounts, but feels we are at the lowest pricing we are likely to see from III. The Committee has prepared a report of the questions raised by the board at the last meeting, and Joan went through each with the board in detail. Highlights of these discussions include:

1. Graphical Self Check: Interested libraries would need to pay for this software and the ongoing maintenance associated with it, and provide necessary hardware as detailed in the report. Lion needs a commitment by the contract signing, but payment can be made when Lion is billed, which should be some months from now.

2. Patron API: Mark explained that required functionality can be provided to East Lyme High and Mitchell College without purchasing API software.

3. Training: There was considerable discussion regarding the type of training desired by LION member libraries. The major issues were: is 10 days of III standard training, (for 10-12 participants), adequate; should LION pay for additional training days from III (expense is an issue); should LION hire a consultant to assist with training (and use MLSC for training lab, for example); would it be acceptable to have member staff trained by consultant/LION trainers, or does it have to come from III; should the Project Director model be used, or should we develop some other training model; can training be phased; what is included in the 10 days of III training.

Kelly M. moved to recommend capping III training to 10 days and hiring a consultant to train LION member library staff

Mary F. Seconded

Valerie K. moved to amend the motion to note that the 10 participants involved with initial, III, training then be responsible for assisting in LION-wide training (i.e. through a training task force)
Mary F. accepted the amended motion

Discussion: Leslie S. noted that we do not have enough information about III training and the number of staff needing training to make a decision at this meeting.

Joan noted that there will be significant costs associated with training, either with contracting for more days with III, or if LION takes on training independently.

Suzanne R. moved to table the previous motion.
Jan D. seconded.
Motion approved, issue tabled until the next LION board meeting.

4. Local Databases: Mark does not recommend buying this at this time. He noted that 3rd party products may be more appropriate for member library needs, and we can explore this with III as member libraries develop more digital collections.

5. User Licenses: Joan explained this issue; the board agreed with committee recommendation of purchasing 200 user licenses.

6. LC Database: It will be difficult to mask the LC records in the III System. Mark noted that it may be better to get our records through z39.50 access to other databases, or through other services (i.e. fully utilize B&T title source and quick click features in III).

7. Joan clarified the issue of processors and servers.

Peter C. asked the board to give a sense of where they were in the process of looking at III. Leslie noted that all clarifying information we have received from III has been positive.

Suzanne R. made a motion to enter into a contract for Integrated Library System services from Innovative Interfaces, Inc. based on the quote of standing and clarifying information provided by the Negotiations Team.
Ann P. seconded.

Lew D. asked: can we really afford it? Joan responded she believes yes, although libraries should be aware that there are likely to be additional costs associated with the migration and training.

Motion passed unanimously.

Much cheering and clapping was heard.

8. Proxy Server
Matt B. reported that he is exploring the possibility of installing a Linux server in each member library to better provide for things like firewalls, web hosting, authentication, etc. This planning is in response to the CEN project. He noted that it will not change what each library does on a day-to-day basis, but will make system-wide administration easier and perhaps offer more flexibility and protection for applications. We will be seeing Matt and Rick as they upgrade the Norton software and PC’s in the next few weeks.

9. Pricing/Fee Schedule Task force

Peter, Sue B., Kelly M., Leslie S. and Joan met on March 21st to discuss issues such as:

1. Should there be a standard annual member fee
2. What is covered in PC maintenance
3. How to deal with pricing for branch libraries
4. How to bill for telecom
5. How to provide a simple formula that makes sense to existing members and can be used when quoting services to potential new members.
6. How to determine buy in fee for new members

The next meeting of the committee is April 19th at the East Hampton Library.

VII. REPORTS:

1. LION Staff

Joan:
There is a proposal from the LION/LC/BIB shell corporation regarding formation for purposes of acquiring group health insurance. Joan will compare to our current coverage and make a recommendation at the next board meeting.

Mark had nothing further to report

Rick- please try to attend CLC Technical Roundtables. Next one is May 18th.

Matt – nothing further to report

2. Committee Reports

The only committee report was from the Personnel Committee. Suzanne R. made a motion for the Board to go into Executive Session.

Jan D. seconded.

The Board went into Executive Session at 11:50 AM.

Joan was asked to remain for the first part of the discussion.

Jan D. moved to come out of Executive Session.

Kathy R. seconded.

The board exited Executive Session at 12:50 PM.

The Personnel Committee made a motion to accept recommended staff salary increases.
No second was necessary for a committee motion.

The motion passed with votes as follows:
In favor:
Kathy Rieger, BRB;
Sue Berescik, EHP;
Kelly Marszycki, EHR;
Lydia Main, ELY;
Bridget Quinn-Carey, ESX;
Ann Penfield, HAD;
Gale Bradbury, LED;
Paula Soares, MDT;
Suzanne Risley, MTC;
Roxanne Moreau, MRD;
Peter Ciparelli, NLN;
Mary Fiorelli, OLY;
Betty Page, STC;
Jan Day, WBR;
Lew Daniels, WSB

Opposed:
Marie Shaw, ELH
Sandy Long, MAD

Abstain:
Leslie Scherer, WAL
Valerie Kilmartin, DUR

Left meeting before vote:
Stephanie Johnson, GUI

VIII. Old Business – None

IX. New Business – None

X. Adjournment
Meeting Adjourned by President Peter C. at 1:10 PM
NEXT MEETING: April 26, 2005, 9:30 am at Russell Library, Middletown

Respectfully Submitted:
Bridget Quinn-Carey, Secretary

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