Board Minutes 2005 03 01

Minutes of the LION Board Meeting
March 1, 2005

PRESENT: Sue Berescik, EHP; Peter Ciparelli, NLN; Jan Day, WBR; Mary Fiorelli, OLY; Valerie Kilmartin, DUR; Sandy Long, MAD; Lydia Main, ELY; Kelly Marszycki, EHR; Roxanne Moreau, MRD; Ann Penfield, HAD; Kathy Rieger, BRB; Suzanne Risley, MTC; Sandy Ruoff, GUI; Leslie Scherer, WAL; Marie C. Shaw, ELHS; Paula Soares, MDT; Vince Juliano, MDT (acting recorder); Joan Gillespie, Mark Hewes, Rick Widlansky, Matt Beardsley, LION.

 

I. CALL TO ORDER: President Peter Ciparelli called the meeting to order at 10:15 am at the Russell Library, Middletown. Peter introduced Valerie Kilmartin, Director of the Durham Library and welcomed her to her first LION Board Meeting. He asked each person at the meeting to introduce her- or himself. Peter thanked Lydia Main and East Lyme Public Library for providing refreshments.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: Otis Library in Norwich will be moving to a temporary location during the building’s renovation. It will close on March 23 and re-open in temporary quarters on or about April 18.

IV. APPROVAL OF MINUTES: The minutes of the December 14, 2004 board meeting and the minutes from the Annual Meeting were approved on a motion by Jan Day and a second by Leslie Scherer.

V. TREASURER’S REPORT: Sue B. and Joan G. presented the reports for the months ending December 31, 2004 and January 31, 2005. Sue B. responded in the positive when asked if there were enough funds available to apply to the purchase of a new system.

 VI. ACTION/DISCUSSION:

1) Mark H. reported that the E-Rate Discount has increased. LION has applied for Internet service under a state contract, which requires extensive documentation at the LION office.

2) Joan G. reported that the Connecticut Education Network (CEN) will soon be providing LION with T-1 line to connect it to the Internet. This will result in a modest reduction in Lion’s annual Telecom fees. CEN has lain down fiber throughout the state, but has not yet begun connecting public libraries. There is the possibility that CEN may replace much more of Lion’s Telecom network in the future. Rick W. will be visiting LION libraries to gather information for a survey that DOIT has requested. Joan and the Board discussed what CEN is trying to accomplish.

3) Mark proposed a process for eliminating patron records for out-of-date patrons. He can cleanly eliminate all reciprocally registered patrons with 9-digit barcodes from libraries they are no longer using. Mark said that he can set debt thresholds. The consensus was that libraries should contact Mark about going ahead with this. Mark said that during any single year, on average, 120,000 registered patrons are actively using their cards. He added that over the last two years, we have been able to reduce the total number of LION patrons from 380,000 to 290,000.

4) Rick W. cleared up a question from last meeting regarding the provision of the Connecticut Library Consortium (CLC) with Internet service when it moves to Russell Library. Rick W. worked with Russell staff and came up with a way to connect CLC offices using Russell’s DSL service rather than using the LION connection. The Literacy Volunteers are also getting their internet service from Russell Library’s DSL line, not from LION.

5) Leslie S. and Joan G. reported on negotiations with Innovative Interfaces, Inc. III assigned a new sales rep., lowered their lowest quote by $8,000, and agreed to allow LION to replace members to maintain a 22-member network without incurring the usual new member charge. Other fees may apply. LION members now need to decide which products we want in order for III to give LION a final quote. Joan and Leslie led a discussion on options listed on a spreadsheet handout. The group made tentative decisions. Joan will get more information on some products, as requested by members, and prepare a list with estimated cost.

Probably Yes’s: Inventory Express, Quickclick Ordering, SIP2 Circ Interface, 4 Additional Acquisitions Units, 70-130 Additional Staff User Licenses.

Tentative No’s: Serial Control, E-Commerce, Kids Online, MetaFind, Serial Units, Media Management, Electronic Resource Management, Metadata Builder.

Need More Information: Online Patron Registration What exactly will it do for us? Graphical Self-Check How does this differ from other options in functionality and cost? Patron AP Do schools need it? Do public libraries? Local Databases Don’t we have this in the original quote?

In regard to acquisitions, Joan and Mark proposed a way that LION can provide acquisition functions to all member libraries. Four libraries have paid for fund accounting on Dynix. LION will pay cost of their separate acquisitions systems. Under the new proposal, Lion would get one additional acquisitions unit and libraries other than the four above can share it to do fund accounting. Lion will save up front unit costs and reduce maintenance fees, but will incur an increase in bookkeeping responsibilities if this is acted upon.

VII. REPORTS:

1. LION Staff

a. Joan reported that Patty Hovick has found a website where we can confirm that Lion’s tax payments to the IRS have been made.

b. Cheshire Public Library has requested a quote, in confidence, for joining LION. Joan recommended looking at possibility of restructuring entry fee structure. A committee consisting of Peter C., Leslie S., Kelly M., and Sue B. will meet on this.

c. Mark reported that the new iCONN system thoroughly checks bar codes, so libraries may have to issue special cards to staff who do not live in town. He added that LION is making monthly holding updates to reQuest.

d. Rick is surveying libraries for CEN connections. He has a way to up power level on LinkSys wireless switches. He is working on a flash page for libraries with wireless networks.

 2. Committee Reports

The only committee report was from the Personnel Committee. In order to discuss this report, the Board went into Executive Session at 12:05 pm. The board exited Executive Session at 1:25pm.

 VIII. Old Business: None

 IX. New Business: None

 X. Adjournment

Meeting Adjourned at 1:30pm.

NEXT MEETING: March 22, 2005, 9:30 am at Wallingford Public Library
Refreshments to be provided by Wallingford Public Library

Submitted: Vince Juliano, acting recorder.

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