Board Minutes 2004 04

Minutes of the LION Board Meeting
April 27, 2004

 

PRESENT: Kathy Rieger, BRB; Susan Berescik, EHP; Kelly Marszycki, EHR, Lydia Main, ELY; Bridget Quinn-Carey, ESX; Sandra Ruoff, GUI; Gale Bradbury, LED; Sandy Long, MAD; Paula Soares, MDT; Marcia Trotta, MRD; Mary Fiorelli, OLY; Peter Ciparelli, NLN; Hannah Estra, NWC; Cornell McNair, NWC/PAC; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Mark Hewes, Rick Widlansky, Matt Beardsley, LION. ABSENT: ELH, DUR, HAD, MTC

 

I. CALL TO ORDER: The meeting was called to order by President Gale Bradbury at 9:40 a.m. at the Russell Library in Middletown, CT.

II. ADDTIONS TO THE AGENDA:

Bridget Quinn-Carey requested adding an action item to approve a resolution authorizing signatories. Added as action item 8. Item 8 was made Item 9.

III. PUBLIC COMMENT

Art Myers requested disseminating an informational flyer regarding a workshop. The flyer was circulated to board members.

IV. APPROVAL OF THE MINUTES:

Jan D. moved and Mary F. seconded that the minutes of the March 23rd meeting be approved.Motion passed unanimously.

V. TREASURER’S REPORT: Joan G. distributed the report for March 2004. Joan noted that the miscellaneous expense fund has been detailed. Report was filed for audit.

VI. DISCUSSION/ACTION ITEMS:

1. Budget

The proposed FY04-05 budget was detailed by Joan and Mark. Sue B., Treasurer, made a motion on behalf of the Finance Committee that the proposed FY04-05 budget be approved. No second was necessary. Motion passed unanimously. Copy attached to file copy of minutes.

2. PC purchase update

Joan noted that subsequent quotes for PC’s from different vendors have come in under the amount approved at last month’s meeting. Joan or Mark will contact libraries that had expressed interest in purchasing additional PC’s with new cost figures. There may also be an option to purchase small boxes rather than towers. The LION staff will keep us informed on our options. We should know by the end of the week.

3. Site Visits

Bridget briefly noted why the Selection/Negotiations team was planning site visits to Innovate Interfaces installations including CONSULS and the PALS system in Suffolk County, Long Island. The team mentioned three reasons why they felt compelled to revisit the issue of vendors:

a. Feedback from a CLAN library regarding their migration

b. Inability for Horizon system to demonstrate the ability to handle the holds matrix as we would like it to be managed.

c. Dynix’s position and actions regarding the PC ordering project Board members shared concern that revisiting systems would hold up progress in the migration process. Committee members assured the board that the additional visits would not lengthen the process, but would ensure due diligence in the selection and migration process. There was mention that Ann P. had suggested looking at the VTLS system. The team will discuss this as a possible option.

4. Horizon demos – where do we go from here. Joan reported that neither she nor Mark had received many follow-up questions from board or staff members following the Horizon demonstrations. Joan noted several ‘wow’s’ during the demo as staff members saw features they liked; however, board and staff members noted that we were seeing the best possible scenarios, and real-world settings were much different than demonstrations. We are continuing with discussions with Dynix; our deadline has been extended until the end of June.

5. Z39.50 and reQuest

Joan shared her e-mail communications with George Christian and Mike Simonds regarding access to the catalogs of the consortial systems (attached to file copy of minutes). Both George and Mike have issues with reQuest including real-time shelf status. The consensus of the LION board, however, is to continue to provide holdings information to reQuest via z39.50 protocols and restated their goal to provide open access to holdings information for the public.

6. Network Support Technician position discussion.

Leslie moved, and Sandy R. seconded a motion to add a second full time network technician position when the executive director feels it is appropriate to do so. Motion passed unanimously. Note: this position is included in the recently passed FY04-05 budget.

7. Personnel Committee

Peter moved to go into executive session at 11AM. Joan was asked to remain for the first part of the discussion. Motion passed.

Jan moved and Sandy R. seconded a motion to come out of executive session at Noon. Motion passed.

Cataloger position: After discussion and review of the current and proposed pay scale for the position of Cataloger, the consensus of the board is to retain the current pay scale for this position.

The Personnel Committee moved to offer the following benefits package to the Executive Director, Joan Gillespie: Increase hours to 30 hours per week with commensurate salary increase. A minimum of 24 hours must be worked onsite. LION compensated health insurance costs are capped at current rates (as of April 27, 2004); all future increases in insurance premiums are the financial responsibility of Joan G. Joan will be eligible for LION group dental and life insurance coverage.

Motion passed unanimously. Gale will speak with Joan and draft a letter outlining the benefits arrangements.

8.Signatories for bank accounts

Peter moved a resolution that Liberty, Fleet, Webster, Citizens and Wachovia banks are designated depositories for the Libraries Online Corporation and that the following board and staff members are approved signatories for these accounts:

  • Joan Gillespie
  • Mark Hewes
  • Susan Berescik
  • Arthur Myers
  • Gale Bradbury
  • Peter Ciparelli
  • Bridget Quinn-Carey

Jan Day seconded the motion. Motion passed unanimously. A copy of the resolution is attached to the file copy of the minutes.

9. There will be a May board meeting; May 25th, 2004 at the Russell Library. Mitchell College will be in charge of refreshments since they missed the April meeting.

VII. REPORTS

1. Staff

Joan Gillespie:

1. She has changed payroll providers.

2. Mark and Rick continue to work on DSL and other network issues; they have more information about DSL and eligible sites and will contact those libraries in the near future.

Mark Hewes: Nothing further to report.

Rick Widlansky: Nothing further to report.

2. Committee Reports

  • Nominating – None
  • Finance – there will be a fee schedule task force named to review the current fee schedule.
  • Personnel – Reported earlier in meeting.
  • Planning/Negotiations – will continue to work on migration plans and discussions with vendors. A meeting immediately following the board meeting is being held and all are invited to attend.
  • Circulation – none
  • Bibliographic – none
  • PAC – none

VII.OLD BUSINESS:  None

VIII.NEW BUSINESS:  None

IX. ADJOURN: Sue B. moved and Jan D. seconded motion to adjourn at 12:30 PM. Motion passed unanimously.

NEXT MEETING: May 25, 2004 9:30 AM AT THE RUSSELL LIBRARY
Refreshments at May meeting: Mitchell College Library

Respectfully Submitted,

Bridget Quinn-Carey, Secretary

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