Board Minutes 2003 10

Minutes of the LION Board Meeting
October 28, 2003

PRESENT: Kathy Rieger, BRB; Valerie Harrod, DUR; Marie Shaw, ELH; William Deakyne, ELY; Bridget Quinn-Carey, ESX; Sandra Ruoff, GUI; Nancy Wardell, GUI/CIRC; Gale Bradbury, LED; Sandy Long, MAD; Linda Rusczek, MDT; Roxanne Moreau, MRD; Tara Samul, MTC; Linda Summers, NWC; Cornell McNair, NWC/PAC; Mary Fiorelli, OLY; Kathleen Marszycki, Rathbun; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Joan Gillespie, Mark Hewes, Paul Nelson, Rick Widlansky, LION. ABSENT: EHP, HAD

I. CALL TO ORDER: The meeting was called to order by President Gale Bradbury at 9:35 a.m. at the Russell Library in Middletown, CT.

II. ADDTIONS TO THE AGENDA:
Gale Bradbury requested that item 8 under Action/Discussion be added to discuss adding additional hours for Joan. There was common consent.

III. PUBLIC COMMENT: None

IV. APPROVAL OF THE MINUTES:
Marie Shaw moved that the minutes of the September 28, 2003 meeting be approved. Sandy R. seconded. Motion passed unanimously.

V. TREASURER’S REPORT: Joan G. distributed the report for September. Neither Joan nor Linda had additional comments. Filed for audit. An audit of the past fiscal year is currently underway.

VI. DISCUSSION/ACTION ITEMS:

    1. ILL Situation Joan reported that she is serving on the ILL taskforce. CLC is at this time planning to continue statewide ILL referral service until June 30, 2004. As of January 1, Jan Weston will be moving to the CLC office in Hamden. Costs per transaction will increase to $9 per request at that time.

    2. Linux/Thin Client discussion
    Mark, Paul and Rick reported that Guilford and Norwich will be going ahead with a thin client solution for their networks. Norwich will be using the vendor, Open PC. They will not initially be using the network for LION functions, but hope to progress to that in the near future. Leslie raised the issue of the Planning Committee recommendation to install a demo thin-client system in a member library. Bill moved and Jan seconded a motion to add the Planning Committee report to the agenda. Passed unanimously. Leslie re-read the recommendation from the report calling for a demo situation. Sandy Long moved and Sandy Ruoff seconded a motion to approve the Planning Committee recommendation to set up a demonstration site with a Linux operating system network configuration in a library planning to test it with LION staff functions. Passed unanimously.
    Paul added that a Linux thin-client solution enables member libraries to break away from Microsoft product dependence and therefore avoid frequent and costly upgrades to hardware and software. Mark confirmed that Dynix can run on this platform, and has been assured that Horizon will also run on a Linux OS.

    3. Lease – Joan anticipates signing the lease today or tomorrow. She expressed her appreciation for all the (pro-bono) help received from Ed Scherer with lease negotiations.
    She reported that the physical move would most likely take place on November 4th, with the system changeover scheduled for Nov. 18th. The staff hopes to have the system back up and running by the end of the day on the 18th. Russell library is providing some storage, and will not be charging rent for October or November. Joan reviewed moving costs, which she estimates in the ballpark of $15,000. This figure does not take into account the savings from various avenues, however. Linda noted that LION should put something in writing regarding ending lease terms with Russell.

    4. Technology Plan Leslie moved and Sandy R. seconded a motion to approve the updated Technology Plan as proposed by Mark. The effective dates of the plan are July 1, 2003- June 30 2006.
    Motion passed unanimously.

    5. Mark and Joan reported that the Chester Library has asked for a quote to join LION. Joan, Mark and Lew did a presentation for the Chester Library board in October. Joan will keep us posted on that situation.

    6. The question of whether to go back to monthly meetings was raised. There was not an overwhelming call to have more frequent meetings, so no change was recommended at this time. It was noted that the Nominating Committee needs to make public the slate of officers 30 days before the annual meeting (by Nov. 15th).

    7. The December meeting will be held on the 16th. The Annual meeting will begin at 9AM.
    We will go out to lunch after the regular meeting.

    8. Hours for Executive Director
    11 AM: Jan moved that the board go into Executive Session.
    12 :10 PM: Jan moved and Valerie seconded that the board come out of Executive Session.

VII REPORTS

    1. Staff
    2. Executive Director, Joan Gillespie – Nothing additional to report.

      Associate Director, Mark Hewes
      1. Mark reported that he has been asked to do a presentation at the CODI meeting in November. He will be gone from the Nov. 5th to the 7th, and back in the LION office on the 12th.

      Rick Widlansky – No report

      Paul Nelson – No Report

    3. Committee Reports
      • Finance – Will meet immediately following the board meeting.
      • Personnel – Patty Hovick was formally hired as of 9/1/03 at 20 hours per week.
      • Planning – Will meet immediately following the board meeting.
      • Circulation – Will meet on Nov. 20th.
      • Bibliographic- Will meet on Nov. 12th.
      • PAC – none

     

    VII. OLD BUSINESS

      1. Sue Smyda will be contacted regarding finalizing arrangements for creating the Bill Edge award for resource sharing at the CLA conference presentation. Leslie will send her draft proposal to Gale for review and then on to Sue for CLA review.

     
    VIII. NEW BUSINESS: None

    IX. ADJOURN

    Valerie Harrod moved to adjourn. Meeting adjourned at 12:20 PM.

    NEXT MEETING: DECEMBER 16, 2003 AT THE RUSSELL LIBRARY

    ANNUAL MEETING 9AM

    REGULAR MEETING IMMEDIATELY FOLLOWING

    REFRESHMENTS: New London

    Respectfully Submitted,

    Bridget Quinn-Carey, Secretary

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