Board Minutes 2002 12

Minutes of the LION Board Meeting
December 17, 2002

PRESENT: Barbara Cangiano, BRB; Valerie Harrod, DUR; Kelly Marszycki, Rathbun; Marie Shaw, ELH; Lydia Main, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Gale Bradbury, LED; Linda Rusczek, MDT; Marcia Trotta, MRD; Suzanne Risley, MTC;Peter Ciparelli, NLN; Hannah Estra, NWC; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Pat Johnson, WAL/BIB; Nancy Wardell, GUI/CIRC; Cornell McNair, NWC/PAC; Mark Hewes, Rick Widlansky, LION

I. CALL TO ORDER: The meeting was called to order by President Sandy Ruoff at 9:25 a.m. at the Stony Creek Library in Branford, CT.

II. ADDTIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF THE MINUTES: Jan Day moved and Mary Fiorelli seconded a motion that the minutes of the August, 2002 meeting be approved.
Motion passed unanimously.

V. TREASURER'S REPORT: Linda turned over to Mark. Mark presented the reports from August, September, October and November. There were no unusual expenditures. The payment to OCLC (a budgeted expense) is a large figure in the September report.

VI. DISCUSSION/ACTION ITEMS:

1.  The Planning Committee presented their report at this time because there is an issue of potential action. A printed report was distributed.

A.  Chair Leslie Shearer reported that there has been continued discussion on the PC versus terminal issue. The Planning Committee moved that:

LION fund a telecommunications upgrade to prepare for an all-PC network.

Linda R. seconded.

Discussion: Lew Daniels asked if LION could afford this moved. Rick reported that the upgrade would not cost more than $10,000 (max. cost if all libraries needed upgrades, which is not the case.) Rick's estimate of the total cost is approximately $1-2,000.

Vote: motion passed unanimously.

B. Leslie reported further discussion on the PC vs. terminal issue in that LION can now acquire reconditioned WYSE terminals for less than previously anticipated, however there is a general consensus that it is good to move towards PC's in order to enable patron access to iPAC. The Committee will continue to monitor and report on this issue.

C.  Lydia inquired about the staff issues regarding LION-owned PC's, and there was discussion of equitable service for all libraries. The LION staff will run numbers to give to the Planning Committee regarding costs associated with LION-owned PC's and service issues. Leslie will take this to the next Planning Committee meeting. There was discussion regarding support of the current Dynix system and a possible upgrade. Sandy Ruoff noted that these are issues that the incoming Exec. Director should be ready to address.

VII REPORTS

1.  Staff

Associate Director, Mark Hewes
Mark distributed a report showing usage numbers. Our numbers look good and indicate a continued increase in circulation and collection activity.

Systems Manager, Rick Widlansky
Rick reported that Paul Nelson successfully migrated our e-mail server over the Thanksgiving holiday – with little to no disruption or glitches! The new server offers a spam filter and anti-virus features. He commended Paul for his good work. On January 10 Rick will present a talk on telecommunications at the SCLC technology roundtable. He will be the featured speaker.

2.  Committees Reports

a.  Nominating: Valerie Harrod presented the following slate for nomination:

  • President: Gale Bradbury
  • Vice President: Jan Day
  • Treasurer: Linda Rusczek
  • Secretary: Bridget Quinn-Carey

Mary Fiorelli seconded the slate. Motion passed unanimously.

b.  Personnel: The Personnel committee will review the issue of employee health insurance currently purchased through WCLC. Issue: if the CLSU's are eliminated from the State budget, how will employee benefits be provided? Employees are covered until April 2003. The staff evaluation process will begin after the New Year.

c.  Bibliographic: Pat Johnson reported that the Committee met in November and discussed cleaning bad fast-add records from the database. Pat also noted that she is a member of the CLSU joint committee and would welcome feedback regarding the proposed CLSU merger.

Sandy Ruoff publicly thanked Pat for her wonderful article in the November issue of Connecticut Libraries. Her article, "LION Takes Pride in 20 Years of Service", is a fascinating history of the LION organization. Please read it if you didn't catch it the first time around!

d.  Circulation: Nancy Wardell reported that the CIRC committee met in November and discussed C-Card transactions, voter registration and pre-overdue e-mail notification. She reminded all new member libraries to send a representative to the Committee meetings.

Mark noted that he organized a meeting of the new member libraries to begin to address new member issues, and encourage the evolution of new members to existing users committees. The chairs of the three committees will be invited to the next new member meeting. Sandy and Jan encouraged all libraries to consider offering the on-shelf hold option to their patrons.

e.  PAC: Cornell McNair noted there was no report.

VIII. OLD BUSINESS

1.  Linda R. will be happy to talk to any libraries interested in pursuing vend-a-print options

2.  The group thanked Sandy Ruoff for her years of service as LION president.

IX. NEW BUSINESS

1.  Leslie Shearer introduced Joan Gillespie, the candidate for the position of executive director. All board members introduced themselves, and the Joan gave a brief description of her work history. Jan moved that the Board enter into executive session in order to discuss the details of the search process. Suzanne seconded. All voted in favor. Non-board attendees left at this time. Peter moved and Lydia seconded a motion to come out of executive session. All voted in favor.

The search committee moved to offer the part-time position of Executive Director of LION, Inc. to Joan Gillespie. Peter seconded. All voted in favor.

X. ADJOURN

Motion to adjourn by Valerie, seconded by Mary. The meeting adjourned at 11:35 a.m.

NEXT MEETING February 18, 2003 Russell Library

REFRESHMENTS: RUSSELL/MIDDLETOWN

Respectfully submitted,

Bridget Quinn-Carey, Secretary
ESX

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