Board Minutes 2002 04

Minutes of the LION Board Meeting
April 23, 2002

PRESENT: Donna Lolos, BRB; Valerie Harrod, DUR; Marie Shaw, ELH; William Deakyne, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Krystyne Pileszczak , HAD; Gayle Bradbury, LED; Roxanne Moreaux, MRD; Peter Ciparelli, NLN; Hannah Estra, NWC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Nancy Wardell, GUI/CIRC; Cornell McNair, NWC/PAC; Pat Johnson, WAL/BIB; Ed Murray, Mark Hewes, Rick Widlansky, LION; EXCUSED: MTC, MAD, MDF, OLY, MDT ABSENT: Stony Creek

I. CALL TO ORDER: The meeting was called to order by President Sandy Ruoff at 9:36 a.m. at the Russell Library, Middletown, CT.

II. ADDTIONS TO THE AGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF THE MINUTES: Peter Ciparelli moved and Jan Day
seconded a motion that the minutes of the October 30, 2001 meeting be approved.
Motion passed.

V. TREASURER’S REPORT: Ed reported that we are in good shape. As of February we
were 64% spent at 67% of the fiscal year, and in March 70% spent at 75% of the fiscal
year.

IV. DISCUSSION/ACTION ITEMS:

    1. FY03 Budget : Ed distributed the FY03 draft budget and a narrative outlining the specific
    line items. Lew moved and Valerie seconded that the FY03 budget be approved. Motion
    carried.
    Leslie highlighted that in the schedule of services there is a substantial costs discrepancy
    between member-owned PC’s with PAC for Windows and a LION-owned PC. She
    suggested editing the schedule to address this irregularity. Jan moved and Peter seconded a motion to edit the schedule of services so that it reads as $500 for one time costs for PAC for Windows for either a LION or member-owned PC. Discussion of this issue raised the fact that PAC for Windows is not really used, and so there may not be a need to have it at all on the schedule. Sandy suggested that this issue be tabled until the June meeting. Jan and Peter agreed to table the issue.

    2. Rathbun Library requesting membership: Sandy reported that the Rathbun Library in
    East Haddam is interested in joining LION. Sandy suggested that the Board ‘pre-vote’ to
    expedite the process of bringing them into LION. Gale moved and Peter seconded to approve the Rathbun Library joining LION pending East Haddam town approval. Motion carried.

    3. June meeting. The June meeting will be held at Stony Creek and then everyone is invited
    to go out to lunch afterwards.

VII REPORTS

      1. Staff
      Director, Ed Murray
      Ed’s report was e-mailed, distributed at the meeting and available on the web site.

      Associate Director, Mark Hewes
      Mark’s report posted on the web site, statistics sent via e-mail. Mark reported that it is possible to place holds on items that are on the shelf (Woodbrige is currently providing this service), but it means running a RHA report several times per day.
      Sandy wondered if agreeing to participate in the open holds matrix should be a condition for LION membership. This issue may be brought up again for discussion at a later time.

      Systems Manager, Rick Widlansky
      Stony Creek has moved, will open May 1st. They are on a VPN (Virtual Private
      Network) on DSL. Ivoryton will be the next library to move to a VPN via DSL.
      Rick has been sending out occasional tech notes via e-mail. Board members responded favorably to this service.

      2. Committees Reports

        Finance – completed with FY03 budget discussion
        Personnel – none
        Planning — none
        Bibliographic – Meeting May 1st at Wallingford
        Circulation – Meeting May 22md at Guilford
        PAC – none
        Marie asked about the iPac upgrade – it was reported that iPAC is not yet ready for release from epixtech.

VIII. OLD BUSINESS

    1. Sandy updated the group on the status of the Gates Computer project. The latest from the State Library that computers should be delivered in the Spring of 2003.

    2. Marie inquired about the status of NetLibrary. Ed reminded the group that at the last board meeting the board had decided not to purchase any more titles, but to pay the access fee to be able to access current titles. Individual libraries can purchase titles.

IX. NEW BUSINESS
None

V. ADJOURN
Valerie moved and Peter seconded a motion to adjourn. Motion passed. Meeting adjourned at 11:25 a.m.

REFRESHMENTS: Stony Creek

August 27, 2002 meeting: Russell Library; Haddam to do refreshments

Respectfully submitted,

Bridget Quinn-Carey, Secretary
ESX

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