Board Minutes 2001 03

Minutes of the LION Board Meeting
March 13, 2001

PRESENT: Barbara Canfiano, BRB; Valerie Harrod, DUR; Marie Shaw, ELH; William Deakyne, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Suzanne Risley, HAD; Gale Bradbury, LED; Linda Rusczek, MDT; Tara Borden, MTC; Roxanne Moreau, MRD; Mary Datillo, MDF; Peter Ciparelli, NLN; Mary Fiorelli, OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Pat Johnson, WAL/Bib; Nancy Wardell, GUI/Circ.; Ed Murray and Mark Hewes, LION. Absent (excused): MAD, NWC; Absent: EHP

I. CALL TO ORDER: The meeting was called to order by Sandy Ruoff at 9:35 a.m. at the Russell Library, Middletown, CT. Sandy introduced the new Director of Middlefield, Levi Coe Library, Mary Datillo, and the new Director of the New London Library, Peter Ciparelli.

II. ADDITIONS TO THE AGENDA: None

III. PUBLIC COMMENT: Sandy Ruoff commended Leslie Scherer and the Wallingford Library for the way in which they handled the controversial program held at their library the previous weekend. Leslie commended the staff of the Wallingford Library and thanked Paul Nelson for his assistance in troubleshooting e-mail

IV. APPROVAL OF THE MINUTES: Leslie moved and Linda seconded a motion that the minutes of the December 19, 2000 meetings be approved. All voted in favor.

V. TREASURER'S REPORT: Ed and Linda reported on the December, January and February financial reports. Nothing unusual to report, although Ed has assumed all bookkeeping and reporting duties while Ellen Dunn is out on Maternity Leave. Ed anticipates that Ellen will be back to an abbreviated schedule in April.

VI. DISCUSSION/ACTION ITEMS:

  1. Ed reported that the LION staff is experiencing problems with the electrical system and they are working with NE Utilities to resolve. The office may need to be rewired if the problems cannot be resolved. The consensus of the Board is to authorize Ed to go ahead with any needed repairs to ensure that electrical service is dependable.
     
  2. Valerie moved and Leslie seconded a motion that the Executive Director Edward Murray, is empowered to execute and deliver in the name of this organization a certain contract with the Connecticut State Library, State of Connecticut, for a grant to conduct a LION Barcode Software Program. All voted in favor.
     
  3. Ed, Leslie and Jan reported on the CIPA/NIPA legislation. Details are provided in the Director's Report. Board members had several questions about planning for implementing filters in their own Libraries or via LION networks, and Marie Shaw recommended having a plan in place. Jan advised that an injunction is likely.

VII. REPORTS

  1. Staff Reports

    1. Director: Ed distributed a written report and highlighted a few key issues.
       
    2. Associate Director: Mark reported that Brainard Library is up and running, and converted in a record 3 days. 14-digit barcode programming is complete. Storm Emily drastically affected circulation statistics over the previous weekend. NetLibrary web site is up and Mark will e-mail information to directors regarding access. The MARC record database for NetLibrary has not been loaded to date. Details will be discussed at a one-time meeting that will be scheduled in early May.
       
  2. Committee Reports

    1. Finance Committee: Linda reported that they need to set a date to review the proposed FY02 budget. Members of that committee are: Elsie, Lew, Sandy, Linda, Sandy Long and Donna.
       
    2. Personnel Committee: Jan distributed a proposal for LION salary and vacation schedule changes for FY02.
      Jan moved and Lew seconded a motion to submit proposed salary increases, effective July 1, 2001 to the finance committee. All voted in favor.
      Jan moved and Leslie seconded a motion that nonexempt employees be granted an additional 5 days of vacation after three years of service for a total of fifteen (15). This would be the maximum accumulated vacation time per year for all non-professional employees. Motion passed.
       
    3. Planning Committee: No report
       
    4. Bibliographic Committee: Last meeting cancelled, rescheduled for April 10th at Meriden.
       
    5. Circulation Committee: The committee met and discussed 14 digit patron barcodes. The committee reminds board members to make sure their circ. staff members are aware that they can start using 14-digit codes with new patrons. A new barcode order will be placed in April. Only 14-digit barcodes will be ordered from now on. Significant digits can be used, but only when all sites have 14-digit barcodes. Mark will be working on e-mail notification problems. The circ. committee will meet again on April 19th, at the Guilford Library.
       
    6. PAC Committee: Cornell McNair (Norwich) will be new chair.

VIII OLD BUSINESS

  1. GAC Chair Sandy Ruoff (GUI) reported on the C-Car privatization issue.
     
  2. Linda Rusczek reported that MDT will be choosing a general contractor
    and the Board room will no longer be available for use.
     
  3. Suzanne Risley (HAD) expressed thanks to Mark and LION staff for their
    support during their recent conversion.

IX ADJOURN

Jan Day (WBR) moved and Peter Ciparelli (NLN) seconded a motion to adjourn.

NEXT MEETING MAY 22, 2001 9:30 A.M. RUSSELL LIBRARY

REFRESHMENTS: BRANFORD (BRB)

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