Board Minutes 2000 11

Minutes of the LION Board Meeting
November 28, 2000

Present: Suzanne Risley, Brainerd/Haddam,Cyndi Shirshac, DUR, Sandy Long, MAD, Marie Shaw, ELH, William Deakyne, ELY, Bridget Quinn-Carey, ESX, Sandy Ruoff, GUI,Gale Bradbury, LED, Mildred Hodge, MOC/TVY, Jan Franco substitute, MRD, Alice Shepherd, MTC, Mary Fiorelli, OLY, Hannah Estra, NWC, Linda Rusczek, MDT, , Leslie Scherer, WAL, Lew Daniels, WSB, Betty Page, STC, Jan Day, WBR, Pat Johnson, Bib, Nancy Wardell, Circ, Marcia Lewis, PAC, Ed Murray, Mark Hewes,and Rick Widlansky, LION. Absent: BRB, EHP, MDF, MXC, NLN.

I. CALL TO ORDER: The meeting was called to order by Sandy Ruoff at the Russell Library, Middletown, CT at 9:37 a.m.

II. ADDITIONS TO ADGENDA: None

III. PUBLIC COMMENT: None

IV. APPROVAL OF MINUTES: Jan moved and Leslie seconded a motion to approve the minutes as distributed. All voted in favor.

V. TREASURER’S REPORT: There were no unusual items this month. We are right where we should be in terms of percentage of money that has been spent year to date. A draft of the budget has been submitted to the Treasurer and the audit is almost finished.

VI. DISCUSSION/ACTION ITEMS:

  1. Schedule of Services:
     

    • Leslie moved and Will seconded a motion that the wording for 3M Self-
      Check maintenance should be changed from "$3,000" to "Pass-Through Charge", which will cover us if there are any price changes. All voted in favor.
    •  

    • netLibrary: Ed and Mark reported that LION had two ways it could approach netLibrary. LION could put the ebooks in the catalog and a user could click on the book from PAC, if they are on a PC. However, everyone can have access, through WebPAC, PAC for Windows, etc. whether an individual library paid for it or not. If we want to restrict that kind of full access, we can use a URL and place an icon on the library’s homepage, WebPAC, PAC for Windows, which would restrict the use to the member library’s patrons. The price quote is $16,500; MARC records are $1 each and are of very good quality. LION could approach like Ebscohost, dividing the cost among libraries interested. Ed asked who was interested in the product. Leslie said it would depend on which collection and cost. Mark has put all the information about the titles on the LION website; the collection chosen is a mix of business, careers and health, c. 500 titles. LION could purchase and assess each library; the assessment could be proportionate or the same to each member. If equal cost per LION member, it would cost each of us just under $800. Would we add to the collection annually? Mark thinks that’s a good idea, to approach through a study committee to select titles to be added, to be kept up to date. If we don’t go the route of loading the titles in the catalog, with access to all, then the users would not come across theses resources when they are searching our catalog; they could only get them via the URL icon. Leslie feels she would not be interested if that is the approach LION takes. Bibliomation has taken the approach of loading them in the catalog with everyone able to access them from the Website; but users do have to go to a member library to register. Circulation statistics are available and a holds function is in the works. About 75% of members present said they would be interested.
    •  

    • Sandy introduced Suzanne Risley from the Brainerd Library, Haddam and every one introduced themselves to her.
    •  

    • Extend Cap on Ops Fees Increases: Gale asked if last year’s cap on price increases could be extended for another year. Ed has produced an estimate of the effect on LION’s income, a decrease of $19,695, and feels that LION could live with this if we wanted to do this. Gale moved and Lew seconded a motion that LION put a one-time cap of 5% on increases in Ops. Fees above 2000-01 fees, not including new services, for FY 2001-02. Eleven voted in favor of the motion; STC, ELY and DUR voted against the motion; MRD, MTC, Brainerd and MAD abstained.
    •  

    • LION’s Nelinet Membership: Fees for libraries that participate in ILL- GAC have recently changed and administration has moved to CRLC. Leslie suggested that she would ratherpay LION if LION upgraded from "Full Member" to "Consortial Sponsor". LION could divide the cost of the upgrade, from $1,000 to $3,000= $2,000, among interested LION members. However, it appeared that only a few member libraries are using GAC now, and it wasn’t clear if there would still be individual library fees on top of the LION Consortial Sponsorship or not. Mark will check and report back.
    •  
      A break was taken from 10:40 to 10:53 a.m.

VII. REPORTS:

  1. LION Staff Reports
    • Rick reported that after problems with SNET getting installation dates, DSL has been installed at Wallingford with 8 PCs on it. Leslie said that it is running fine, but staff did not think that it was lightening fast. Guilford will be installed December 4th. We had a problem with the NetConnect email box and a few library web pages, but Paul repaired it.
    • Ed asked everyone to submit new Board Designee forms. Valerie and Ed will visit Colchester to make a pitch for LION. Deep River is considering LION membership.
  2. Committee Reports
    1. PAC Committee – Committee has not met, will meet in January and want representatives from member libraries who have direct contact with the public, with library patrons/users.
    2. Bibliographic Committee – Committee has not met.
    3. Circulation Committee – A subcommittee met with Mark and discussed the patron database merge. Committee will meet again before the December Board meeting.
    4. Personnel Committee – No report.
    5. Finance Committee – No report.
    6. Planning Committee – Leslie agreed to chair if no one else would do so. There have been lots of emails on planning issues especially the issue of network mergers versus straight membership, at-cost factors, etc. Groton-Waterford was given the standard membership quote. Rick has looked at their telecom and feels that they have not factored in the correct costs for their telecom needs.
      Mark returned and distributed info from ABC-CLIO; there are 3 web-accessible services geared to schools, but there is no advantage in price for LION to provide this product. We are waiting for a demo of Big Chalk Retriever; the quote as of September was $21, 250 for the first year, $14,450 per year thereafter. Mark talked to Nelinet during the break and it does not make sense for LION to pursue Consortial Sponsor membership. Mark met with Ivoryton; they are doing a collection analysis. Mark met with Brainerd, which is not a retro conversion project, but means internal mapping work must be done. Regarding the Statewide Library Card-barcode issue, in a nutshell, LION must handle 9 digit, 14 digit state approved algorithm, LION algorithm, and 14 digit no algorithm barcodes; it will probably cost over $8000. There is also a problem with the old barcode readers, which will probably be replaced out of LION’s capital. This work is not useful for the next Dynix system, which will not tolerate only significant digits.

VIII. OLD BUSINESS: None

IX. NEW BUSINESS: Bill Edge and others will be invited to join us for next month and lunch. Madison will provide meeting refreshments. The next meeting will be the Annual Meeting at 9 a.m., followed by the monthly meeting at 9:30 a.m., followed by lunch, on December 19th.

X. ADJOURNMENT: The meeting was adjourned at 11:37 a.m.

Respectfully submitted,

Sandra R. Long, Secretary

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