Board Minutes 1998 05

Minutes of the LION Board Meeting
May 26, 1998

 

Present: Ed Murray, Betty Page, Marlene Palmquist, Valerie Harrod, Marie Shaw, Lydia Main, Gale Bradbury, Sandy Long, Karen Smith, Linda Rusczek, Marcia Trotta, Howard Einsohn, Elsie Jenkins, Anne Clement, Leslie Scherer, Marcia Welsh, Lew Daniels, Alice Sheppard, Liz Creighton, Gennett Grinnell, Bill Edge, Mark Hewes, Rick Widlansky. Absent: EHP, PEQ, MOC/TVY, WBR

I. CALL TO ORDER: The meeting was called to order by President Ed Murray at the Russell Library, Middletown, CT at 9:45 am. The new member library Westbrook Public Library (WSB) representative Lew Daniels was welcomed.

II.  ADDITIONS TO AGENDA: 

1.  The one time cost for GP PC will be addressed by Marlene under Discussion/Action Item # 2.

2. Mark will discuss the BIP EBSCO subscription.

III. PUBLIC COMMENT: None.

IV. APPROVAL OF MINUTES: Karen Smith moved and Valerie Harrod seconded a motion to approve minutes of the March 24, 1998 Board meeting as distributed. All voted in favor.

V. TREASURER’S REPORT: The Report for March 31, 1998 had been mailed and April 30, 1998 was distributed. Bill Edge noted the March report shows $7,700 as the first expense for the new frame relay; this line will show a significant deficit at the end of the fiscal year. Page 2 Capital Exp. New Ports $4,050 is part of the cost due to added terminals. On April 30 report SNET billing was not correct; 2 months of network cost will show next month.

Maintenance – Hardware includes a large one-time annual expense for AC and power. Page 2 – System cost –ports shows second part of licenses for new terminals. New Equipment shows the cost of a replacement cataloging PC and 15 Wyse 325s to upgrade PACs. It was the consensus to accept both reports.

VI. DISCUSSION/ACTION ITEMS:

1.  Status of Partnership of CT Libraries: The April 3rd membership meeting was well received. The new PCL Board met for the first time last week. Certificate of incorporation has been filed and 501(c)(3) is about to be filed. The officers will serve until Sept. 29th, the next membership meeting. The Procurement Committee will pick a chair for each of the services or modules for task forces who will also serve on the committee. The telecom consultant feels there are definite savings to be made as one group. CLN is still discussing telecom with CSU. He urges that these groups must know what they want to do before designing telecom. Support of LANs and desktop PCs must also be considered, beyond the ILS. They should also consider voice phone, video or any other telecom since this is how major savings are made. LION will have to decide, philosophically, that we will subcontract out telecom through PCL. NESC has recommended that Bibliomation and Connect combine in 1 CARL outsourced platform in the short term. PCL must next address the difficult procedure of replacing or merging the 3 networks, with differing methods of member assessments, separate staffs, sites, etc. with 1 new organization.

Bibliomation has been looking at CPS Interloan which is middleware between client and server on a separate server, not part of an ILS, as a way to set up WEBPAC, which could include both the networks and stand alones, for access to holdings via the Internet. Level 1 is WEBPAC only, no ILL but does show status, allows us to be on the Internet, is reasonable in cost, approx. $300 per year per member library, is single search and runs from graphical devices. Level 2 allows staff ILL, level 3 allows patron verification and patron placed ILL, but there is a big price range from level 1 to 3.

There could be 3 different ILL trials running at the same time if LION pursues Ameritech RSS and CLN runs a WebILL module. PCL voted to pursue CPS at least at level 1, possibly level 2 or 3 if foundation support is available, and suggested LION drop RSS trial. Elsie Jenkins moved and Lydia Main seconded a motion that LION staff explore and if possible drop the RSS trial and that LION support CPS through PCL. With one abstention, WSB, all others voted in favor and the motion carried.

2. BRB needs additional LION ports as a result of member-owned PCs in staff locations. 1997-98 cost is $4,000 per port, but drops to $3,500 as of July 1, 1998; BRB would like to the reduced price now. As a result of PEQ de-installation there are ports available. Mark hopes to see replacement of dumb terminals by PCs, especially useful in ACQ – could eliminate an extra terminal. Leslie Scherer moved and Gale Bradbury seconded a motion that the portion of the Schedule of Fees and Services relating to member-owned PC as GP terminal over minimum configuration be made retroactive to June 1, 1998 for all LION members. All voted in favor.

3. Mark reported that the PAC committee was concerned about the high cost for BIP through EBSCO. Leslie Scherer moved and Lydia Main seconded a motion that BIP through EBSCO not be offered to LION members. All voted in favor.

4. Regarding the 1998-99 Budget, the revised Wage Range and Step Table was distributed. Last fall the Board adopted the Table to go into effect January 1, 1998; this revision includes a 1.6% increase for inflation. The 1998-99 Budget was prepared including sufficient funds for the 1.6% plus a step increase for all staff, but each position will be reviewed for the step increase by the Personnel Committee. Elsie Jenkins moved and Marlene Palmquist seconded a motion that the revised Wage Range and Step Table be accepted. All voted in favor.

On the 1998-99 Schedule of Services (mailed) p.2 Other Internet user, the fee shown is not being charged up to 3 per library. The fee for other accounts over 3 has not been determined. Valerie Harrod moved and Gale Bradbury seconded a motion that LION staff investigate library names for e-mail accounts. With WSB abstaining, all others voted in favor.

The 1998-99 Budget recommendation includes additional staff. PAC for Windows could need greatly increased maintenance and equipment changes are much more frequent. The Bib Committee has addressed the non-MARC issue with PAC for Windows.

5. Senior Operator’s Report outlines the frame relay upgrade. DialPAC has not worked with the routers LION purchased but Rick is working on a solution. The work involved in this process has highlighted the need for additional staff. Funds are available for the rest of 1997-98 but the Personnel Committee has not yet approved revised and new job descriptions. In order to expedite the addition of staff, Bill will conduct a telephone poll of the Personnel Committee re job descriptions and if OK’d, will advertise the computer operator full-time position at $27,000, an already approved wage rate.

Lion-supplied PCs and member PCs are now being used for GPs with some exclusions. Now with networking and the number of users controlled by log-ins, no physical reason any staff PC can’t be used. Public access PCs raise security issues. Lydia Main moved and Linda Rusczek seconded a motion that $3,700 in unbudgeted funds be taken out of cash reserves to move and upgrade the NT server and add public Web server. (This replaces the $1,800 previously voted to upgrade the server for RSS).

6. Mark reported one member asked for the acquisitions module which requires Dynix training at a cost to LION of $5,000 and 6 persons required by Dynix per class. After training a library can use the ACQ module with no further cost, unless the library wants electronic interface with a vendor, which requires the library to have an analog phone line (approx. $300 installation), an inexpensive PC (less than $2,000), and the vendor interface (approx. $4,000). Libraries will have to pay for the electronic interface portion of the Dynix training. If a library has already had the free ACQ training, they will have to pay for the second time. Other libraries expressed interest in the training.

7. Mark has scheduled the load of Release 171 for Tuesday, June 16. Release 171 is necessary for serials and ACQ and important for PAC for Windows.

8. ELY raised a question about offering "key chain" library cards. E-mail discussion and C-Card rules had been sent to members, but since then ELY is no longer asking LION to supply the cards. All LION requires is that the barcode is legible and that the barcode meets LION standards.

VII. REPORTS:

1. Staff Reports

a. Bill reported that Westbrook is coming on to the system as soon as possible to begin conversion. Uptime for the last 3 months has been 99.6, 99.6 and 99.5%. On frame relay it’s hard to identify a hung terminal. A letter has been sent to TVY Dean because of continuing problems requesting higher priority for service.

b. Mark distributed his report.

2. PAC Committee reported that H.W. Wilson has given us a quote, which Mark will send as e-mail.

3. Bib Committee reported that they are discussing on order info for libraries without the ACQ module.

4. Circ Committee has distributed the circ manual and binder.

5. Personnel Committee – no report.

6. Finance Committee – no report.

7. Planning Committee – no report.

VIII. OLD BUSINESS: None.

IX. NEW BUSINESS:  ACLPD is studying CCar and Valerie Harrod is concerned that video traffic will increase CCar use and perhaps jeopardize CCar service. Leslie Scherer feels in hindsight that CCard policies might have been different.

X. ADJOURNMENT: The meeting was adjourned at 12:45 p.m. The next meeting will be 9:30 a.m. June 23rd at Durham Public Library (park in back). MAD is in charge of refreshments. Members will be contacted re lunch.

 

Respectfully submitted,

 

Sandra R. Long,  Secretary

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