The year began with the removal of all data relating to and the accounts used by Levi E Coe Library of Middlefield which gave

Levi E. Coe Library

All data relating to and the accounts used by Levi E Coe Library of Middlefield which gave up its LION membership at the end of December.

iPAC/HIP (Horizon Information Portal)

In January LION purchased Dynix's iPAC web accessible catalog as a replacement for WebPAC which LION had been using since the Spring of 2000. In February LION had completed the implementation for each library. LION replaced WebPAC with iPAC in February. LION presented iPAC to the members at a meeting of the PAC Committee. A map of all the iPAC profiles and a bookmarklet to each profile can be found at http://www.lioninc.org/iPacURLs.html. At that presentation, LION also described how iPAC can be accessed from external sources, such as, from library webpages. A copy of these instructions can be found at http://www.lioninc.org/iPacLinkExamples.html.

HIP users have access to enriched content on select bibliographic records which includes, cover art, fiction profiles, series information, biography profiles, tables of contents, reviews, excerpts, summaries, first chapters, and author notes. In addition to this information, LION has added

access to the Internet Movie Database; images of the MPAA ratings from the Motion Picture Association of America; and images of selected types of material, such as large type, audio cassettes and discs, and video cassettes and discs, as visual aids to the HIP user.

Bibliographic Services

Genre headings have been added to the full record display in HIP and are searchable as subject headings. The genre headings themselves are based upon Subject Access to Individual Works of Fiction, Drama, Etc. thesaurus. A copy of the thesaurus can be found at http://www.lioninc.org/lion/Thesaurii/gsafd/index.htm. This thesaurus is used by both the Libray of Congress and OCLC member libraries. Graphics have been added in HIP to a select number of genres as an experiment.

LION has also provided HIP users with access to library websites, the ReQuest statewide database, and static webpages of library hours of service and holidays instead of using the list of library hours and exceptions from the Dynix ILS itself; for example, . http://www.lioninc.org/lion/Hours/olyHours.html and http://www.mitchell.edu/miscpage.asp?mp=68.

LION stopped providing members with the LION patron barcode with the regular Spring barcode label order. LION members must use the State's patron barcode. LION has been able to refer a number of members directly to its barcode label vendor for library cards, with the State's patron barcode imbedded in the library card along with the LION silhouette and a human-readable version of the barcode number.

LION presented to the members of the Bibliographic Committee a description of the process of adding records to the LION database. This process is in the form of a flowchart. A copy of this flowchart can be found at http://www.lioninc.org/lion/assoc/add.htm. LION also presented a program on the chief and prescribed sources of information used to identify items to be cataloged. LION also presented a program on FRBR. Bibliographic Committee Manual was made web accessible, and can be found at http://www.lioninc.org/lion/documents/Bibliographic/BibliographicCommitteeManual.doc. Also, each member of the Bibliographic Committee received the latest edition of the Libray of Congress's Understanding MARC Bibliographic manual. A copy of Understanding MARC Bibliographic can also be found at http://www.loc.gov/marc/umb/.

FRBR (Functional Requirements for Bibliographic Records)

In August, I attended the Nelinet workshop entitled "FRBR and the Future of the Online Public Access Catalog", http://www.nelinet.net/calendar/frbr_03.htm. FRBR is the abbreviation for Functional Requirements for Bibliographic Records. FRBR may be used as the basis for the presentation of bibliographic data in web catalogs in the future. IFLA, http://www.ifla.org/VII/s13/wgfrbr/wgfrbr.htm, the Library of Congress, http://www.loc.gov/marc/frbr/frbr.html, and OCLC, http://www.oclc.org/research/projects/frbr/default.htm are all investigating FRBR.

CODI/HUG 2003 Annual Conference

In November, I attended the CODI/HUG annual conference in Salt Lake City Utah. My report of the workshops I attended and copies of the presentations and handouts from those workshops can be found at http://www.lioninc.org/assoc/CODInotes.htm.

Specific Material Designation Descriptions in Dynix ILS and HIP

I also made a presentation at the conference entitled "Specific Material Designation Descriptions in Dynix ILS and HIP". A copy of my presentation can be found at http://www.lioninc.org/lion/CODI/CODI.htm

Please note that a significant amount of discussion, planning and programming on the part of the Bibliographic Committtee, LION, and Dynix took place over the last year in implementing the use of the specific material designation from the MARC21 bibliographic record for display, sorting, and limiting in both Dynix ILS and HIP. It is inadequate to simply use the formats of book, data file, film, manuscript, map, music, and serials to differentiate between the different types of materials in which users might be interested. It is also inadequate to rely on the general material designations, such as sound recording and videorecording to differentiate between the types of recordings. However, specific material designations, can provide the detail users want, such as whether an item is a videocassette or videodisc. Dynix provided LION with an application, based upon LION's specifications which are based upon AACR2R and MARC21, which enables LION to use a text description for the codes present in the bibliographic record. Each LION member has implemented the display, sorting and limiting for the user in both Dynix ILS and HIP. LION has upgraded all the appropriate bibliographic records in the LION database and continues to maintain all subsequent records added to the LION database. An example of how the format, type of record, extent, general material designation, specific material designation and subject headings are related can be found at http://www.lioninc.org/assoc/Examples.htm.

ReQuest

LION made its annual contribution to ReQuest in November. LION's complete bibliographic database with holdings is now current on ReQuest as of October 2003.

Dynix and HIP Releases

LION is presently on Dynix ILS Release 190 with all appropriate fixes, and the HIP is presently current with Release 2.1.1. LION will be loading Dynix ILS Release 191 in the near future. Dynix ILS Release 191 is expected to be the final release of the Dynix ILS application.

Next System

Documents relating to the migration from Dynix ILS to Horizon are being posted at http://www.lioninc.org/assoc/NextSystem.htm. Please note additional information may be found in my CODI/HUG report at http://www.lioninc.org/assoc/CODInotes.htm.

Respectfully submitted,

Mark D. Hewes